District Office of Information Technology IEP

District Office of Information Technology (2021-2022)

Please fill out the blue columns in September:

   Please fill out the yellow columns in May:

*Total new budget dollar amount based on continuous improvement learnings for future initiatives to support performance improvement.  Provide a dollar amount and explanation for your request. Note: this does not serve as a formal budget request. Requests are not guaranteed.
Strategic Theme(s) HLC Alignment Operational Tactic Performance Measure Target Performance Measure Results Continuous Improvement Results Met Requesting FY23 Budget Dollars If "yes", please describe*
Partially Completed
The college will have an approved security program by the end of FY 22.
5: Structure and Processes
  • 1-Mission
    •

    1. The infosec plan will be completed and approved by the Information Security governance committee.

    2. The infosec plan will be approved by the District Technology Coordinating Council.  

    3. The infosec plan will be approved by the EC.

    1. Plan approved by the Information Security governance committee?

    2. Plan approved by the District Strategic Technology Coordinating Council?

    3. Plan approved by the EC?

    1. Yes

    2. Yes

    3. Yes

    1. no

    2. no

    3. no

    This goal is almost complete.  We have less than 50 percent to go.  The goal is not met because proofreading and editing are taking longer than expected.  
    Partially Completed
    No
    Partially Completed
    ERP RFP
    1: Student Success
  • 1-Mission
    •

    1. Engage students for ERP feedback. 

    2. Meet with Purchasing to develop a timeline.

    3. Have the evaluation review team meet with the Chancellor.

    4. Have the ERP-RFP posted for vendors to respond.

    5. Make a recommendation to the Board no later than January. 

    1. Number of students engaged

    2. Timeline developed

    3. Evaluation review meets with Chancellor

    4. ERP-RFP posted

    5. Recommendations made to the Board

    1. 500 students

    2. Timeline developed by September 2021

    3. Meeting takes place by October 2021 

    4. ERP-RFP posted by November 2021

    5. Recommendation made to the Board by January 2020

    1. Yes

    2. Yes

    3. Yes

    4. Yes

    5. Yes

    The timeline for this goal has changed multiple times for different reasons.  
    Partially Completed
    No
    Partially Completed
    Develop a road map for digital transformation by the end of FY 22.
    3: Resource Development +Alignment 5: Structure and Processes
  • 1-Mission
    •
  • 5-Resources Planning & Institutional Effectiveness
    •
  • 3-Teaching & Learning: Quality Resources & Support
    •

    Review the technology action plans, consolidate the digital transformation objectives from each plan into a road map, and Gain census on the plan from the different technology sources. 

    A  digital transformation road map completed by the end of FY22?

    Yes

    No

    MCC has decentralized Information Technology (IT).  The first attempt to get the digital transformation plans from each IT functional area was not successful.  We need to retry.    
    Partially Completed
    No
    Partially Completed
    Advance MCC's Culture of Assessment
    4: Culture and Environment 5: Structure and Processes
  • 5-Resources Planning & Institutional Effectiveness
    •

    Implement of use of data across the different technology sources that make up the district.  

    Percentage of technology sources identified in the technology area plan that have an action plan that uses data to measure success. 

    100%

    OIT contributed to this goal by completing the implementation of Wolf Analytics.  Also, we provide financial resources to configure the system further.  Wolf Analytics will increase stakeholders' ability to conduct data-driven decision-making.  
    Partially Completed
    No
    Previous IEPs

    2020-2021: District Office of Information Technology IEP
    Launch Page

    2020-2021: MCC Launch Page

    2021-2022: MCC Launch Page
    Definitions

    Operational Goal – What you plan to impact or achieve in the next institutional effectiveness cycle.  Identify 3 to 5 operational goals each cycle.
    Operational Tactic – A measurable step you will take to impact or achieve an operational goal.
    Performance Measurement – The identified measure you will use to track progress on a tactic. The stronger and more specific the performance measurement, the easier it will be to report results.
    Target – Used to communicate the level of performance you’re trying to achieve. This will serve as context or meaning of your collected data. 
    Results – The final data or outcome of what you measured in relation to the identified target.
    Continuous Improvement (CI) – Your learnings and future next steps for how you will apply your results in an effort to continually improve. Ideally, information should be relayed in 1-2 short paragraphs.
    Requesting Budget Dollars – Total dollar amount requested for FY 23 based on continuous improvement learnings for future initiatives to support performance improvement. Note: this does not serve as a formal budget request. Requests are not guaranteed.  

    Strategic Themes - 1) Student Success 2) Equity, Diversity & Inclusion 3) Resource Development & Alignment 4) Culture & Environment 5) Structure & Processes

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    HLC Criteria - 1) Mission 2) Integrity: Ethical & Responsible Conduct 3) Teaching & Learning: Quality Resources & Support 4) Teaching & Learning: Evaluation & Improvement 5) Resources Planning & Institutional Effectiveness 

        Mission

    1. The institution’s mission is articulated publicly and operationalized throughout the institution.
    2. The institution’s mission demonstrates commitment to the public good.
    3. The institution provides opportunities for civic engagement in a diverse, multicultural society and globally connected world, as appropriate within its mission and for the constituencies it serves.

        Integrity: Ethical and Responsible Conduct

    1. The institution establishes and follows policies and processes to ensure fair and ethical behavior on the part of its governing board, administration, faculty and staff.
    2. The institution presents itself clearly and completely to its students and to the public.
    3. The governing board of the institution is autonomous to make decisions in the best interest of the institution in compliance with board policies and to ensure the institution’s integrity. 
    4. The institution is committed to academic freedom and freedom of expression in the pursuit of truth in teaching and learning.
    5. The institution’s policies and procedures call for responsible acquisition, discovery and application of knowledge by its faculty, staff and students.

        Teaching and Learning: Quality, Resources and Support 

    1. The rigor of the institution’s academic offerings is appropriate to higher education.
    2. The institution offers programs that engage students in collecting, analyzing and communicating information; in mastering modes of intellectual inquiry or creative work; and in developing skills adaptable to changing environments.
    3. The institution has the faculty and staff needed for effective, high-quality programs and student services.
    4. The institution provides support for student learning and resources for effective teaching.

        Teaching and Learning: Evaluation and Improvement 

    1. The institution ensures the quality of its educational offerings.
    2. The institution engages in ongoing assessment of student learning as part of its commitment to the educational outcomes of its students.
    3. The institution pursues educational improvement through goals and strategies that improve retention, persistence and completion rates in its degree and certificate programs.

        Institutional Effectiveness, Resources and Planning 

    1. Through its administrative structures and collaborative processes, the institution’s leadership demonstrates that it is effective and enables the institution to fulfill its mission.
    2. The institution’s resource base supports its educational offerings and its plans for maintaining and strengthening their quality in the future.
    3. The institution engages in systematic and integrated planning and improvement.