District Office of Institutional Effectiveness Research & Technology IEP

District Office of Institutional Effectiveness Research & Technology (2021-2022)

                                                    Please fill out the blue columns in September:

                                                              Please fill out the yellow columns in May:

*Total new budget dollar amount based on continuous improvement learnings for future initiatives to support performance improvement.  Provide a dollar amount and explanation for your request. Note: this does not serve as a formal budget request. Requests are not guaranteed.
Strategic Theme(s) HLC Alignment Operational Tactic Performance Measure Target Performance Measure Results Continuous Improvement Results Met Requesting FY23 Budget Dollars If "yes", please describe*
Partially Completed
Establishment of ERP implementation framework
5: Structure and Processes
  • 5-Resources Planning & Institutional Effectiveness
    •

    Provide a collaborative mechanism towards the implementation of a new enterprise resource planning platform.

    % of core business processes migrated from PeopleSoft to new ERP platform.

    100% migration of core business processes from PeopleSoft to new ERP platform.

    The identification  of an alternative ERP solution to best meet the business needs of the college by Spring 2022.

    The goal is still in progress. There were a number of factors that complicated the achievement of this goal according to schedule. There were more unanticipated questions and requests from vendors that kept pushing the timelines. The project timeline estimation was not very well thought out by the project team. The opportunity for improvement is to develop better project estimation based on this experience and utilize buffering techniques to arrive at more realistic timelines.
    Partially Completed
    Yes

    To ensure  the project gets back on track and provide adequate resources to implement the  next phase of the project we are requesting $250,000 to hire an ERP implementation consultant to work with our project team and the vendor's implementation partners.  This will ensure that all project milestones are met on time and on budget moving forward.
    Completed
    Provide a facilitated framework for the development of MCC's information security program
    3: Resource Development +Alignment 5: Structure and Processes
  • 5-Resources Planning & Institutional Effectiveness
    •

    Work with all key stakeholders to develop the mechanics of the visit and the narratives.

    Successful development of data classification and protection process and procedures and complete a vulnerability assessment process.

    Complete the development of data classification and protection process and vulnerability assessment by Fall 2022.

    Completion of vulnerability assessment  and implementation of a data loss prevention strategy.

    We implemented successfully a data loss prevention strategy  where  information classified as PII cannot be sent electronically outside the organization. We conducted a vulnerability assessment of our systems and there are areas that need to be addressed.  The System Infrastructure team is working to  address the vulnerabilities identified and this will be followed by another assessment next year.
    Completed
    Yes

    We are requesting for $30,000 to conduct a vulnerability assessment of our information system to identify areas of improvement in our information security.
    Partially Completed
    Provide a facilitative and oversight framework for a successful HLC focused visit.
    5: Structure and Processes
  • 3-Teaching & Learning: Quality Resources & Support
    •
  • 4-Teaching & Learning: Evaluation & Improvement
    •
  • 5-Resources Planning & Institutional Effectiveness
    •

    Timely submission of all compliance narratives to HLC and the successful completion of a focused visit by the peer reviewers.

    1. Submission of all compliance narratives (Focused Visit Report) to HLC 

    2. The successful completion of a focused visit by the peer reviewers.


    Focused visit report submitted by 8/8/22. 

    This goal is still in progress. We are 95% done with the narrative and are on schedule to submit the Focused Visit Report on time.

    The development of the Focused Visit Report and other accreditation compliance narratives could be improved in the future  with better coordination among client departments regarding what is expected from each of them. We we conduct a post mortem evaluation of the process in the coming year to come up with action items  depending on the outcome of the visit.
    Partially Completed
    Yes

    We are requesting $45,000 in the next Financial year to facilitate all accreditation activities and the HLC focused visit.
    Completed
    Advance MCC's Culture of Assessment
    5: Structure and Processes
  • 5-Resources Planning & Institutional Effectiveness
    •

    Continue to assess the evolving instructional and business needs of the college and implement new technologies to fulfill those needs.

    Regular reports given to EC about technological advancements. 

    Successful deployment or upgrade of 2 new functionalities or capabilities.

    The  college deployed the Zogo Tech Data warehouse. This has enhanced the data on demand model and significantly reduced the takt time for fulfilling data requests.

    The increased data availability requires new visualization capabilities to enhance data consumption and easier decision making. We are exploring adoption of PowerBI  visualization capabilities.
    Completed
    No
    Previous IEPs

    2020-2021: District Office of Institutional Effectiveness Research & Technology IEP
    Launch Page

    2020-2021: MCC Launch Page

    2021-2022: MCC Launch Page
    Definitions

    Operational Goal – What you plan to impact or achieve in the next institutional effectiveness cycle.  Identify 3 to 5 operational goals each cycle.
    Operational Tactic – A measurable step you will take to impact or achieve an operational goal.
    Performance Measurement – The identified measure you will use to track progress on a tactic. The stronger and more specific the performance measurement, the easier it will be to report results.
    Target – Used to communicate the level of performance you’re trying to achieve. This will serve as context or meaning of your collected data. 
    Results – The final data or outcome of what you measured in relation to the identified target.
    Continuous Improvement (CI) – Your learnings and future next steps for how you will apply your results in an effort to continually improve. Ideally, information should be relayed in 1-2 short paragraphs.
    Requesting Budget Dollars – Total dollar amount requested for FY 23 based on continuous improvement learnings for future initiatives to support performance improvement. Note: this does not serve as a formal budget request. Requests are not guaranteed.  

    Strategic Themes - 1) Student Success 2) Equity, Diversity & Inclusion 3) Resource Development & Alignment 4) Culture & Environment 5) Structure & Processes

    __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

    HLC Criteria - 1) Mission 2) Integrity: Ethical & Responsible Conduct 3) Teaching & Learning: Quality Resources & Support 4) Teaching & Learning: Evaluation & Improvement 5) Resources Planning & Institutional Effectiveness 

        Mission

    1. The institution’s mission is articulated publicly and operationalized throughout the institution.
    2. The institution’s mission demonstrates commitment to the public good.
    3. The institution provides opportunities for civic engagement in a diverse, multicultural society and globally connected world, as appropriate within its mission and for the constituencies it serves.

        Integrity: Ethical and Responsible Conduct

    1. The institution establishes and follows policies and processes to ensure fair and ethical behavior on the part of its governing board, administration, faculty and staff.
    2. The institution presents itself clearly and completely to its students and to the public.
    3. The governing board of the institution is autonomous to make decisions in the best interest of the institution in compliance with board policies and to ensure the institution’s integrity. 
    4. The institution is committed to academic freedom and freedom of expression in the pursuit of truth in teaching and learning.
    5. The institution’s policies and procedures call for responsible acquisition, discovery and application of knowledge by its faculty, staff and students.

        Teaching and Learning: Quality, Resources and Support 

    1. The rigor of the institution’s academic offerings is appropriate to higher education.
    2. The institution offers programs that engage students in collecting, analyzing and communicating information; in mastering modes of intellectual inquiry or creative work; and in developing skills adaptable to changing environments.
    3. The institution has the faculty and staff needed for effective, high-quality programs and student services.
    4. The institution provides support for student learning and resources for effective teaching.

        Teaching and Learning: Evaluation and Improvement 

    1. The institution ensures the quality of its educational offerings.
    2. The institution engages in ongoing assessment of student learning as part of its commitment to the educational outcomes of its students.
    3. The institution pursues educational improvement through goals and strategies that improve retention, persistence and completion rates in its degree and certificate programs.

        Institutional Effectiveness, Resources and Planning 

    1. Through its administrative structures and collaborative processes, the institution’s leadership demonstrates that it is effective and enables the institution to fulfill its mission.
    2. The institution’s resource base supports its educational offerings and its plans for maintaining and strengthening their quality in the future.
    3. The institution engages in systematic and integrated planning and improvement.