| County Purchasing- Maintain financial strength and operational efficiency |
Strategic Priorities |
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13.5 Implement an ERP system and improve critical county processes
- Maintain financial strength and operational efficiency
About this measure |
Metrics on this page show the average cycle time in calendar days to complete competitive and non-competitive purchases.
Data are reported by the Cuyahoga County Department of Purchasing on a quarterly basis.
Why is this important? |
Cuyahoga County is required to follow Ohio Revised Code and County Code for purchases. There are specific exemptions from the requirement to use a competitive process that are outlined in County Code. Some of the exemptions include contracts under $50,000, those with only one provider, using state, federal or other cooperative purchasing contracts and amendments to current contracts. The Department of Purchasing tracks the items procured using competitive and non-competitive processes. Additionally, OPD tracks the length of time it takes to procure items using the various processes, called cycle time. Competitive procurements and good planning is key to maximizing the value of our spend on purchases and contracts to provide the best value to the County.
How are we making an impact? | |
Improving the procurement process is an ongoing effort at Cuyahoga County. Staff was hired in the beginning of the year that allows for quicker review of items in the system. During Q3-21, the Department of Purchasing (DOP) also undertook a number of initiatives to improve the process. This includes conducting a refresher training for departments on the overall procurement process and the use of the ERP system to eliminate common mistakes and issues. As part of that effort, DOP also created additional training videos on using the system that were made available to all system users. These trainings were received positively from departments. A new vendor guide was also released in Q3-21 that provided better direction on the using the ERP system. Finally, staff has conducted a review of all supporting documents and checklists to eliminate unnecessary documents and steps from the process.
Performance Target |
Average Purchasing Cycle Time - Competitive (Quarterly): 160
Average Purchasing Cycle Time - Non Competitive (Quarterly): 28
Average Purchasing Cycle Time - Quarterly Performance |
Average Purchasing Cycle Time - Annual Performance |
Data Source |
Data provided by the Cuyahoga County Department of Purchasing.
Measure Data | Last Calculated 2 days ago |
| Period | | Status | Purchasing Cycle Time (Competitive) | Purchasing Cycle Time (Competitive) - Annual | Purchasing Cycle Time (Competitive) - Target | Purchasing Cycle Time (Non-competitive) | Purchasing Cycle Time (Non-competitive) - Annual | Purchasing Cycle Time (Non-competitive) - Target |
|---|---|---|---|---|---|---|---|---|
| 2016 | | Not Defined | ||||||
| 2017 | | Not Defined | 185 | 185 | 47 | 47 | ||
| Q1-18 | | Not Defined | 187 | 28 | ||||
| Q2-18 | | Not Defined | 138 | 18 | ||||
| Q3-18 | | Not Defined | 151 | 38 | ||||
| Q4-18 | | Not Defined | 147 | 158 | 24 | 25 | ||
| Q1-19 | | Making Progress Toward Target | 175 | 175 | 160 | 24 | 24 | 28 |
| Q2-19 | | Making Progress Toward Target | 162 | 175 | 160 | 20 | 24 | 28 |
| Q3-19 | | Making Progress Toward Target | 166 | 175 | 160 | 17 | 24 | 28 |
| Q4-19 | | Making Progress Toward Target | 183 | 175 | 160 | 15 | 24 | 28 |
| Q1-20 | | Making Progress Toward Target | 220 | 175 | 160 | 30 | 24 | 28 |
| Q2-20 | | Making Progress Toward Target | 203 | 175 | 160 | 25 | 24 | 28 |
| Q3-20 | | Making Progress Toward Target | 206 | 175 | 160 | 25 | 24 | 28 |
| Q4-20 | | Making Progress Toward Target | 206 | 175 | 160 | 13 | 24 | 28 |
| Q1-21 | | Making Progress Toward Target | 208 | 175 | 160 | 33 | 24 | 28 |
| Q2-21 | | Making Progress Toward Target | 319 | 175 | 160 | 28 | 24 | 28 |
| Q3-21 | | Making Progress Toward Target | 205 | 175 | 160 | 20 | 24 | 28 |
| Q4-21 | | Not Defined | 160 | 28 |