| Recommendation 36. Create an Operations Division in the Department of Public WorksEfficiency Study Implementation Plan |
Description |
The creation of an Operations Division will combine all of the operations functions under one position – the Operations Director – to increase coordination, communication, and efficiency. In addition to being responsible for managing the operations functions, the Operations Director will serve as an assistant to the Public Works Director. This employee will have experience managing the operational aspects of the Department, and therefore will be able to provide overall management support to the Department as needed. The person in this role must understand the various functions of each section and must also have strong communications and management abilities. Having a strong second-in-command will increase continuity within the organization, free up the Director to focus on higher-level management issues, and increase communication within the organization.
Status | |
*Note: Recommendation 36 & 37 were combined to reduce additional FTE’s. With Public Utilities and Transit removed from Public Works, the Public Works Director will be able to provide the role of Operations Director without the need for additional staff. The business of Public Works, (e.g., asset management, CIP development, budgeting) would benefit from a Business Manager that reports to the Public Works Director. This position will improve the coordination and overall direction of resources to address the Strategic Goals. The division managers in Fleet, Facilities Maintenance, and Public Service will be assigned to create an asset management programs with oversight by Public Works Administration.
Completed
Reclassify Administrative Assistant, Workflow Specialist, and Program Coordinator into two Management Analysts and one System Performance Analyst. The funding for the reclassification will come from the vacant Refuse Supervisor position that will remain vacant in FY19. Instead of additional management, the Public Works Administration (PWA) team will provide consulting for the division managers on People, Process, and Technology (PPT). To have continuity across the divisions, the PWA team will use PPT methodology and Lean strategies to build systems across the department. The reorganization did not require any new FTE requests in FY19 and allowed the Public Works Director to have a more defined role across divisions increasing coordination, communication, and efficiency.
Because the Business Manager was not funded in FY19, the Public Works Director will assume the function of Business Manager and guide the Public Works Administration staff. The Public Works Administration staff will function as an internal consultant that utilizes the People, Process, Technology methodology to optimize business processes and employee engagement.
In Progress
Owner(s) |
Department of Public Works
Gantt Chart |