Civilian Employment Specialist worked with PD AD to notify hiring managers of the hiring freeze, the exceptions, and the temporary reassignment program for those with no telework or office work options. She processed 2 demotions/transfers and experienced 4 new vacancies due to attrition. The Sworn Employment Specialist reports the sworn promotions are pending, along with the Captain's Assessment Center process due to COVID.
Section Manager submitted monthly sworn and Recruit Class Attrition Report for use in determining budget and need for size and timing of future Recruit Classes. Sworn Employment Specialist prepared sworn vacancy tracking spreadsheet for the next round of sworn promotions scheduled for July 4, 2020. The Civilian Employment Specialist processed 5 internal job vacancy postings.
Sworn & Civilian Employment Specialists tracked and continually updated the Sworn Vacancy/Promotional tracking spreadsheet to determine next on lists, backdating, etc., to prepare for 24 promotions effective July 4th. Both Specialists worked with the Training Division to facilitate the hiring/on-boarding of Recruit Class 149 effective July 6th. Civilian Specialist processed 7 new hires, 1 transfer, 2 voluntary demotions, and 4 new vacancies.
The Sworn & Civilian Employment Specialists viewed the training webinar "Communication through Crisis" and continued to cross-train and provide assistance to the MRU. The Sworn Employment Specialist viewed the Local Government Hispanic Network Webinar, "HR on the Front Line of the COVID-19 Pandemic." Position Management staff cross-trained with Sworn Employment Specialist on the process for promoting Class 146 (identifying vacancies, the on-loan process, report to information, and what information is needed on the ePAR submissions).
Sworn Employment Specialist completed the CJIS recertification and provided internal training to staff on the following: sworn promotional process, the Blue Team process for sworn Commendations; COVID travel process/procedures; and received internal training from Position Management on the auto-population of information tied to the combo codes on ePARS. The Civilian Employment Specialist and staff viewed the following training webinars: How to Give Feedback and Performance Reviews Like a Coach not a Boss, and Employee Engagement and Working Remotely.
Section Manager attended four webinars: Maintaining Business Continuity Amid Disruption; How to Achieve a Better Balance Between Security and Access om Government; COVID-19 Disaster Response Time Reporting Discrepancies; and a Blue Zones Activity. Civilian Specialist and staff attended COVID-19 Disaster Response and How to Maintain Culture Virtually. Section Team participated in the monthly ELRD/HR Conference Call to obtain updates from City HR on programs, services & processes. Sworn Employment Specialist attended the following webinars: CFW Employee Unity Forum & SkillPath Power Excel training. The Employment Specialists cross-trained on sworn rehires, reinstatements, & the sworn promotional process. Medical Records Supervisor attended a Reed Group WebEx meeting regarding LeavePro.
Manager & MRU met with City HR Risk Management & ELRD regarding continuing communication issues the MRU team has had since the transition to the Reed Group vendor, which also involved the dynamics with Sedgewick (the workers' comp vendor). Sworn Employment Specialist consulted with HRIS regarding the Performance Appraisal process (editing level-up assignments). She worked with City Payroll regarding employee over-payment repayment options; reimbursements for EIP/CIP recipients; and Sedgwick to establish access to Claims Expert & Claims Reporting.
Section Manager consulted with Legal and the Medical Records Supervisor on a Fitness for Duty case to determine next response to an ADA request. HRCs and MRCs participated in the monthly City HR/ELRD conference call to obtain information on new programs/processes. The Sworn Employment Specialist consulted with City HR representatives on the new Performance Appraisal process; Records Destruction requests; Sworn Promotional back-dating; the CJIS process; and the Police Trainee medical exams. The Medical Records Supervisor met with City Risk Management to discuss sworn occupational leave exhaustion cases.
Section Manager participated on an HR RFP Panel to rate/discuss/select a vendor to conduct Compensation Studies for General Employee Classification. Section Manager consulted with City Legal on a sworn Fitness for Duty case to determine next steps. Sworn Specialists worked with City HR Benefits on Optum pharmacy issues for an employee, and HR HRIS on ePERF evaluation issues. Medical Records Supervisor meet with City Risk Management regarding occupational leave exhaustion; and with Risk and Legal regarding upcoming occupational contested cases.
Manager & Civilian Employment Specialist met with F&E administrative sergeant to finalize the pay corrections for Call Takers who were incorrectly hired below the established department minimum. Manager and MRU held a WebEx meeting with the Police AD to discuss the COVID Exposure and EPSL tracking and reporting. Manager, AD and Patrol AC held a WebEx to discuss difficulties with the on-line transfer process and the Patrol Matrix. Manager prepared FY21 Section Budget and discussed this plan with PD AD. The Civilian Employment Specialist met with a hiring manager to resolve a failed promotional probationary employee issue and arranged reassignment/demotion.
Section Manager continued to monitor the PD Employee 24/7 COVID Hotline after business hours to provide consultation/instruction to employees with possible COVID exposures and make notifications to the JEOC and Medical Records. The Sworn Employment Specialist provided consultation to City Payroll, FWISD, and TX Harris Health on various PD issues; and internally regarding the performance appraisals, TCOLE transcripts, unemployment claims, and injury reporting. The Civilian Employment Specialist provided consultation to hiring managers on a termination for a failed probationary period; the use of Cadets to fill civilian vacancy roles; and temporary reassignments during the hiring freeze.
Section Manager provided continuing assistance/consultation to PD employees & supervisors via the PD ESS 24-hour COVID Hotline (after hours and weekends). Employment Specialists and staff provided assistance to the MRU on COVID exposures, tracking, and notices. Employment Specialists provided daily consultation to supervisors & employees on retirements, interns, transfers, rehires, terminal leave payouts, sworn out-processing, probationary employee leave benefits, and sworn education tracking. Civilian Specialist met with a hiring manager about his need for temporary assistance in his Section. Medical Records Supervisor met with F&E Bureau Administrative Sergeant to discuss Significant Event proposed policy changes.