Fiscal Command

Finance / Personnel Bureau
Goals Accomplishments Division / Unit / Section Responsible Party - Lead Funding Status
Sep-20 Oct-20 Nov-20
C1-FPB Add one Asset Management Technician in FY18.

Goal complete.

Goal complete.

Goal complete.
  • Asset Management (C)
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  • Section Manager
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  • Funding Needed
    •
    L1-FPB Provide timely communication to internal customers, field personnel, by responding to email requests within one business day at least 95% of time.

    This is occurring even with teleworking.

    This is occurring even with teleworking.

    This is occurring even with teleworking.
  • Budget Section (L)
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  • Division Manager
    •
  • No Funding Needed
    •
    L2-FPB Gather variance information required for quarterly financial forecasts prior to the end of the reporting period and have final draft forecasts ready for review by command staff two business days prior to submission to the Budget Office.

    Worked through forecast with Planning and Data Analytics.

    Worked through forecast with Planning and Data Analytics.

    Worked through forecast with Planning and Data Analytics.
  • Budget Section (L)
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  • Division Manager
    •
  • No Funding Needed
    •
    L3-FPB Provide monthly status reports to command staff within two weeks of the month end close for all periods that are not covered by the quarterly forecasting process.

    Providing weekly updates in Executive Staff remotely.

    Providing weekly updates in Executive Staff remotely.

    Providing weekly updates in Executive Staff.
  • Budget Section (L)
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  • Division Manager
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  • No Funding Needed
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    L4-FPB Conduct a budget development meeting with the command staff of each Command prior to the submission of the proposed budget to the Budget Office.

    The FY21 budget process is being completed by the P&DA office.

    The FY21 budget process is being completed by the P&DA office.

    The FY21 budget process is being completed by the P&DA office.
  • Budget Section (L)
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  • Division Manager
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  • No Funding Needed
    •
    L5-FPB Conduct an adopted budget review meeting with the command staff of each Command during the month of October.

    This only happens in October.

    Completed.

    This only happens in October.
  • Budget Section (L)
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  • Division Manager
    •
  • No Funding Needed
    •
    P4-FPB Process at least 90% of invoices within 30 days of receipt.

    This is occurring even with teleworking.

    This is occurring even with teleworking.

    This is occurring even with teleworking.
  • Procurement and Contract Management Section (P)
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  • Section Manager
    •
  • No Funding Needed
    •
    P5-FPB Process at least 90% of invoices offering cash discounts for prompt payment within the discount period.

    City is still not distributing cash reports.

    City is still not distributing cash reports.

    City is still not distributing cash reports.
  • Procurement and Contract Management Section (P)
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  • Section Manager
    •
  • No Funding Needed
    •
    P6-FPB Process at least 95% of travel requests within 3 business days of receipt of approved requests.

    This is occurring. Due to COVID travel ban, PCAS processed 25 requests, no requests were cancelled. No travel expense statements were processed. 

    This is occurring. Due to COVID travel ban, PCAS processed 30 requests, 4 requests were cancelled. 32 travel expense statements were processed and 2 travel requests were denied.

    This is occurring. Due to COVID travel ban, PCAS processed 28 requests. No requests were cancelled or denied.
  • Procurement and Contract Management Section (P)
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  • Section Manager
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  • No Funding Needed
    •
    P7-FPB Process 100% of travel advances for per diem received at least two weeks prior to travel date.

    PCAS processed 8 with no per diem advance, submitted zero for per diem due to COVID travel ban, and 2 travel advances were submitted too late.

    PCAS processed 8 with no per diem advance, submitted zero for per diem due to COVID travel ban, and no travel advances were submitted too late.

    PCAS processed 27 with no per diem advance, submitted one for per diem  under $100. No travel advances were submitted too late.
  • Procurement and Contract Management Section (P)
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  • Section Manager
    •
  • No Funding Needed
    •
    P8-FPB Process at least 95% of travel reimbursement requests within 3 business days of receipt of complete and approved requests.

    This is occurring, but there were no reimbursements processed in August (COVID).

    This is occurring, but there were no reimbursements processed in September (COVID).

    6 reimbursements were processed in November.
  • Procurement and Contract Management Section (P)
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  • Section Manager
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  • No Funding Needed
    •
    P9-FPB Monitor accounts for compliance regularly to ensure at least 90% of journal entries are complete by month end closing and at least 97% of required journal entries are completed by the month end closing of the following month of the affected transaction.

    All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.

    All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.

    All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.
  • Procurement and Contract Management Section (P)
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  • Division and Section Manager
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  • No Funding Needed
    •
    N1-FPB Work with Human Resource Department to identify and implement a plan to ensure that five key positions are aligned with the complexity of the position responsibilities and/or duties in FY17.

    Goal complete.

    Goal complete.

    Goal complete.
  • Program Support Division (N)
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  • Division and Section Managers
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  • No Funding Needed
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    N2-FPB Provide quarterly reports/updates internally and externally for Command staff, City Management, CCPD Board and the public.

    CCPD Quarterly Report and Quarterly Crime Reports are developed and provided for distribution purposes.

    CCPD Quarterly Report and Quarterly Crime Reports are developed and provided for distribution purposes.

    CCPD Quarterly Report and Quarterly Crime Reports are developed and provided for distribution purposes.
  • Program Support Division (N)
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  • All Division Staff
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  • No Funding Needed
    •
    N3-FPB Continue to provide job training opportunities and leadership development for at least 15% of Division staff per year.

    93% of Program Support Division employees received one or more training opportunities.

    43% of Program Support Division employees received one or more training opportunities.

    87% of Program Support Division employees received one or more training opportunities.
  • Program Support Division (N)
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  • Division and Section Managers
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  • Funding Needed
    •
    N4-FPB Increase staff by one Administrative Technician in FY19.

    Implementation anticipated in FY21. 

    Implementation anticipated in FY21. 

    Implementation anticipated in FY21. 
  • Program Support Division (N)
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  • Division Manager
    •
  • Funding Needed
    •
    O1-FPB Increase the number of Grant and Program Management personnel by two positions in FY18 and FY19 to increase capacity to apply for and manage additional grant funding opportunities as directed by the Chief and Command staff.

    Goal completed.

    Goal completed.

    Goal completed.
  • Grant and Program Management Unit (O)
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  • Unit Manager
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  • Funding Needed
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    O2-FPB Maximize grant funding opportunities to meet the needs of the department and/or assist to advance the department’s mission to be a national leader in law enforcement. Increase number of applications submitted by at least 10% each year once staffing levels have increased to ensure the funding can be managed in compliance with all requirements and program guidelines.

    In September, GMU vetted 0 grants as there were no identified opportunities.

    Goal complete and ongoing.

    Goal complete and ongoing.
  • Grant and Program Management Unit (O)
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  • Unit Staff
    •
  • No Funding Needed
    •
    O3-FPB Work to increase the overall funding from grants annually by evaluating the returns on investment.

    No updates during this period. 

    No updates during this period. 

    No updates during this period. 
  • Grant and Program Management Unit (O)
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  • Unit Staff
    •
  • No Funding Needed
    •
    O4-FPB Continue to explore and seek funding in support of community oriented policing annually.

    Mental Health Training grant is in the process of implementation.

    Anti-Gang grant awarded during the period. 

    No updates during this period. 
  • Grant and Program Management Unit (O)
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  • Unit Staff
    •
  • No Funding Needed
    •
    O5-FPB Annually evaluate the Crime Control and Prevention District, Partners with a Shared Mission programs to ensure programs align with District goals and are accomplishing the desired outcome as indicated by the Board of Directors and the Chief of Police.

    CCPD budget was approved including $50,000 for evaluation of PSM.  Departmental approvals are in process. 

    Contract for CCPD Evaluator in RFQ process.

    No updates during this period. 
  • Grant and Program Management Unit (O)
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  • Unit Staff
    •
  • No Funding Needed
    •
    O6-FPB Evaluate the CCPD Community Based Program process and implement improvements for FY18.

    Goal complete.

    Goal complete.

    Goal complete.
  • Grant and Program Management Unit (O)
    •
  • Unit Staff
    •
  • No Funding Needed
    •
    O7-FPB Support job training and cross-training opportunities, as well as, leadership development among at least two staff each year.

    Heidi has provided assistance in completing on CCPD and is becoming familiar with requirements.

    Angela Miller completed a federal grant writing training through Grantsmanship Center.

    Angela Miller and Heidi Yaple both attended Grant Professionals Association Annual Conference (virtual).
  • Grant and Program Management Unit (O)
    •
  • Unit Manager
    •
  • Funding Needed
    •
    P1-FPB Increase the number of Contract and Procurement personnel by two staff to ensure the appropriate amount of resources are provided to execute and manage approximately 250+ agreements and procurement responsibilities assigned to this Section in FY18.

    Goal complete.

    Goal complete.

    Goal complete.
  • Procurement and Contract Management Section (P)
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  • Section Manager
    •
  • Funding Needed
    •
    P2-FPB Provide quarterly training sessions and materials to the field so that departmental staff are aware of the procurement and contract execution process, how to plan ahead of time, who to contact and how to start the procurement and/or contract execution process.

    Staff continues to wait for opportunity to deliver f2f training after COVID.

    Staff continues to wait for opportunity to deliver f2f training after COVID.

    Staff continues to wait for opportunity to deliver f2f training after COVID.
  • Procurement and Contract Management Section (P)
    •
  • Section Manager
    •
  • No Funding Needed
    •
    P3-FPB Continue to monitor the improper purchasing report and invoice aging report (in collaboration with other Police work groups providing similar services) monthly to keep the Police Department in good standing with City Policy and continue to build good relationships with City Purchasing.

    City is still not distributing these reports.

    City is still not distributing these reports.

    City is still not distributing these reports.
  • Procurement and Contract Management Section (P)
    •
  • Section Manager
    •
  • No Funding Needed
    •
    Q1-FPB Provide quality customer service to the public by providing accurate and timely information to the public and to staff as requested.

    Staff responds to multiple open records requests each month and typically responds within one day. Staff also processes multiple departmental and City requests for data.

    Staff responds to multiple open records requests each month and typically responds within one day. Staff also processes multiple departmental and City requests for data.

    Staff responds to multiple open records requests each month and typically responds within one day. Staff also processes multiple departmental and City requests for data.
  • Research & Planning Section (Q)
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  • Research & Planning Staff
    •
  • No Funding Needed
    •
    Q2-FPB Assist Technology Services Section with revamping the website to align under the City of Fort Worth website structure and to make crime data enhancements to the City’s open data initiative in FY17.

    FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.

    FWPD website will have a similar platform as a new City website that went live in October. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan implementation progress, patrol division information, and crime data are included on the redesigned site.

    FWPD website will have a similar platform as a new City website that went live in October. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan implementation progress, patrol division information, and crime data are included on the redesigned site.
  • Research & Planning Section (Q)
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  • Research & Planning Staff
    •
  • No Funding Needed
    •
    Q3-FPB Facilitate, implement, and/or track initiatives and goals at least quarterly as outlined and assigned in the Strategic Plan, the Business Plan, and CCPD as well as annual Chief driven initiatives as assigned.

    Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.

    Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.

    Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.
  • Research & Planning Section (Q)
    •
  • Research & Planning Staff
    •
  • No Funding Needed
    •
    Q4-FPB Create a Five-Year Strategic Plan implementation database showing status of all action items using City Clear Point software in FY17.

    Goal complete.

    Goal complete.

    Goal complete.
  • Research & Planning Section (Q)
    •
  • Research & Planning Staff
    •
  • No Funding Needed
    •
    Q5-FPB Facilitate formal process to prioritize facility needs and develop a more formal procedure or policy for work group/facility moves in FY17.

    Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff and CMO to prioritize all facility projects.

    Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff and CMO to prioritize all facility projects.

    Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff and CMO to prioritize all facility projects.
  • Research & Planning Section (Q)
    •
  • Research & Planning Staff
    •
  • No Funding Needed
    •
    Q6-FPB Assist Property Management annually with the implementation of facility projects once funding is available to ensure facilities are meeting operational need.

    Managing several projects including new South Division facility, new property room in training shell space, and gate repair project.

    Managing several projects including new South Division facility, new property room in training shell space, and gate repair project.

    Managing several projects including new South Division facility, new property room in training shell space, and gate repair project.
  • Research & Planning Section (Q)
    •
  • Research & Planning Staff
    •
  • No Funding Needed
    •
    Q7-FPB Continue to provide annual facility-related recommendations for incorporation into the Capital Improvement Plan.

    Provided updates to the Budget Unit. 

    Provided updates to the Budget Unit. 

    Provided updates to the Budget Unit. 
  • Research & Planning Section (Q)
    •
  • Research & Planning Staff
    •
  • No Funding Needed
    •
    Q8-FPB Provide support to the Crime Control and Prevention District Board of Directors by continuing to make improvements to the data provided and by assisting with the educational efforts leading to the next renewal election in 2019.

    Collected data for the 4th quarter CCPD Program Performance Report in October.

    Finalized the 4th quarter CCPD Program Performance Report.

    Began collecting data for 1st quarter CCPD Program Performance Report.
  • Research & Planning Section (Q)
    •
  • Research & Planning Staff
    •
  • No Funding Needed
    •
    Q9-FPB Maintain departmental GIS layers monthly on behalf of the Department, and incorporate improvements as appropriate.

    Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.

    Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.

    Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.
  • Research & Planning Section (Q)
    •
  • Research & Planning Staff
    •
  • No Funding Needed
    •
    Q10-FPB Analyze workload and provide justification for one additional senior planner position to support departmental growth (FY19).

    Continue to review.

    Continue to review.

    Continue to review.
  • Research & Planning Section (Q)
    •
  • Section Manager
    •
  • Funding Needed
    •
    Q11-FPB Increase staff by one senior planner in FY19.

    Continue to review.

    Continue to review.

    Continue to review.
  • Research & Planning Section (Q)
    •
  • Section Manager
    •
  • Funding Needed
    •
    R1-FPB Continue to analyze workload and provide justification for three additional positions (FY19-FY21) in support of department growth and technological advancements to increase capacity and efficiencies.

    Due to consolidation; need to resubmit with business process title description.

    Due to consolidation; need to resubmit with business process title.

    Due to consolidation; need to resubmit with business process title. 
  • Technology Services Section (R)
    •
  • Section Manager
    •
  • Funding Needed
    •
    R2-FPB *Continue to implement technological advancements to increase officer capabilities, increase efficiencies and provide improved customer service to the community each year.

    Technology needs reviewed as needed.

    Technology needs reviewed as needed.

    Technology needs reviewed as needed.
  • Technology Services Section (R)
    •
  • TSS Staff
    •
  • Funding Needed
    •
    R3-FPB *Continue to conduct research to advance the department in the use of technology in support of law enforcement each year.

    32 new technologies reviewed in FY20.

    5 new technologies reviewed in FY21.

    6 new technologies reviewed in FY21.
  • Technology Services Section (R)
    •
  • TSS Staff
    •
  • Funding Needed
    •