Personnel/Assets Command

Finance / Personnel Bureau
Goal Accomplishments
Jul-19
Accomplishments
Aug-19
Accomplishments
Sep-19
Division / Unit / Section Responsible Party - Lead Funding Status

Goal complete.

Goal complete.

Goal complete.

  • Asset Management (C)
  • Section Manager
  • Funding Needed
  • There is not an accurate way to measure this percentage so this needs to be reworked. However, I have not received any complaints about timeliness of communication. 

    There is not an accurate way to measure this percentage so this needs to be reworked. However, I have not received any complaints about timeliness of communication.

    There is not an accurate way to measure this percentage so this needs to be reworked. However, I have not received any complaints about timeliness of communication.

  • Budget Section (L)
  • Division Manager
  • No Funding Needed
  • Worked on new projections based on Q3.

    Verified forecast with every pay period.

    Verified forecast with every pay period.

  • Budget Section (L)
  • Division Manager
  • No Funding Needed
  • Providing weekly reports in Executive Staff.  

    Providing weekly reports in Executive Staff.  

    Providing weekly reports in Executive Staff.  

  • Budget Section (L)
  • Division Manager
  • No Funding Needed
  • Began preparing for new year budget meetings based on proposed budgets.

    Began preparing for new year budget meetings based on proposed budgets. Successfully presented and passed CCPD budget with the CCPD Board.

    Began preparing for new year budget meetings based on adopted budgets. GF and CCPD budgets passed.

  • Budget Section (L)
  • Division Manager
  • No Funding Needed
  • This only occurs in October.  

    This only occurs in October.  

    This only occurs in October.  

  • Budget Section (L)
  • Division Manager
  • No Funding Needed
  • Process ongoing; Purchasing Division will revise methods to field.

    Process ongoing; Purchasing Division will revise methods to field.

    Process ongoing; Purchasing Division will revise methods to field.

  • Procurement and Contract Management Section (P)
  • Section Manager
  • No Funding Needed
  • On target at 90% on average.

    On target at 90% on average.

    On target at 90% on average.

  • Procurement and Contract Management Section (P)
  • Section Manager
  • No Funding Needed
  • Process ongoing; Purchasing Division will revise methods to field.

    Process ongoing; Purchasing Division will revise methods to field.

    Process ongoing; Purchasing Division will revise methods to field.

  • Procurement and Contract Management Section (P)
  • Section Manager
  • No Funding Needed
  • Process ongoing; Purchasing Division will revise methods to field.

    Process ongoing; Purchasing Division will revise methods to field.

    Process ongoing; Purchasing Division will revise methods to field.

  • Procurement and Contract Management Section (P)
  • Section Manager
  • No Funding Needed
  • These have been done at approximately 90%.

    These have been done at approximately 90%.

    These have been done at approximately 90%.

  • Procurement and Contract Management Section (P)
  • Section Manager
  • No Funding Needed
  • All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.

    All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.

    All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.

  • Procurement and Contract Management Section (P)
  • Division and Section Manager
  • No Funding Needed
  • Goal complete.

    Goal complete.

    Goal complete.

  • Program Support Division (N)
  • Division and Section Managers
  • No Funding Needed
  • CCPD Quarterly Report and Quarterly Crime Reports were developed and provided for distribution purposes.

    CCPD Quarterly Report and Quarterly Crime Reports were developed and provided for distribution purposes.

    CCPD Quarterly Report and Quarterly Crime Reports were developed and provided for distribution purposes.

  • Program Support Division (N)
  • All Division Staff
  • No Funding Needed
  • 27% of Program Support Division employees received one or more training opportunities.

    50% of Program Support Division employees received one or more training opportunities.

    85% of Program Support Division employees received one or more training opportunities.

  • Program Support Division (N)
  • Division and Section Managers
  • Funding Needed
  • Implementation anticipated in FY19. 

    Implementation anticipated in FY19. 

    Implementation anticipated in FY19. 

  • Program Support Division (N)
  • Division Manager
  • Funding Needed
  • Goal completed.

    Goal completed.

    Goal completed.


  • Grant and Program Management Unit (O)
  • Unit Manager
  • Funding Needed
  • We had one project vetted during the month.  It was the State Coverdell and the Crime Lab indicated that they were unable to respond this year.  There were fewer grant opportunities released this month than previous months, however, we applied for one grant during July that we have not previously attempted. 

    • 1 vetted
    • 2 new applications (CJD ICAC & Federal Victim Assistance)

    1 application in process

    All new opportunities were vetted but this is the slow season.

    • 2 vetted (Gulf States and FEMA Border)
    • 0 new applications submitted

    1 new application in process (Gulf States)

    This was a very slow month for releasing grants as it is at the end of the FY.  We continue to record every opportunity that is released. 

    • 0 Grants vetted
    • 0 Grants submitted

    1 new application in process (Gulf States)

  • Grant and Program Management Unit (O)
  • Unit Staff
  • No Funding Needed
  • We are in the process of reviewing SOP’s for completion and implementation into the database.  Also, we will begin working on training during August.  I have determined that addressing ‘how the field works with us’ and ‘what a grant ready project looks like’ will be our focus.  This will increase the number of projects that make it to the needs assessment and are ready to be evaluated against existing opportunities. 

    We continue to update our processes to ensure we can respond when new opportunities are released.

    Received a new award DOJ Law Enforcement Victim Specialist.  Has not previously been received.  Did not receive FMCSA High Priority due to late submission (IOC routing).  All other awards received as scheduled.

  • Grant and Program Management Unit (O)
  • Unit Staff
  • No Funding Needed
  • The COPS Hiring grant is expected to be released soon.  It is also our hope that we can meet with individuals who oversee existing community oriented policing programs to determine their grant readiness.

    The COPS Hiring grant is expected to be released soon.  It is also our hope that we can meet with individuals who oversee existing community oriented policing programs to determine their grant readiness.

    The COPS Hiring grant is expected to be released soon.  It is also our hope that we can meet with individuals who oversee existing community oriented policing programs to determine their grant readiness.

  • Grant and Program Management Unit (O)
  • Unit Staff
  • No Funding Needed
    • Completed evaluation of measures during July
    • Completed a debrief of Community Based Program RFP process to identify improvements
    • Updating CCPD Financial Policy
    • Evaluation Contract language approved
    • RFR Rules and Orientation Training under development for October

    No new activity

    Discussing the possibility of dong a survey with CCPD grantees that would be issued to participants in programs.  It could be based on a DOJ Community Policing survey.

  • Grant and Program Management Unit (O)
  • Unit Staff
  • No Funding Needed
  • This goal was complete as of year end FY18. 

    This goal was complete as of year end FY18. 

    This goal was complete as of year end FY18. 

  • Grant and Program Management Unit (O)
  • Unit Staff
  • No Funding Needed
  • Weekly SOP draft review meetings are enabling us to discuss areas of development in both pre-award and post-award activities.

     

    CCPD SOP’s are in process that should enable some cross training in the future.

    Doing a database challenge during the month of August.  Whoever records the most tasks and activity trackers will receive lunch.  The purpose is to further adoption of key elements of the database but also helps evaluate initiative, enthusiasm, and teamwork. 

    Weekly SOP draft review meetings are enabling us to discuss areas of development in both pre-award and post-award activities.

     

    CCPD SOP’s are in process that should enable some cross training in the future.

     

    Scheduled travel for two staff that will be attending Grant Professionals Association training next month.

  • Grant and Program Management Unit (O)
  • Unit Manager
  • Funding Needed
  • Goal complete.

    Goal complete.

    Goal complete.

  • Procurement and Contract Management Section (P)
  • Section Manager
  • Funding Needed
  • Staff is developing training materials and working with training division to host a class.

    Staff is developing training materials and working with training division to host a class.

    Staff is developing training materials and working with training division to host a class.

  • Procurement and Contract Management Section (P)
  • Section Manager
  • No Funding Needed
  • Staff is developing training materials and working with training division to host a class.

    Staff is developing training materials and working with training division to host a class.

    Staff is developing training materials and working with training division to host a class.

  • Procurement and Contract Management Section (P)
  • Section Manager
  • No Funding Needed
  • Staff responds to multiple open records requests each week and typically responds within one day. Staff also processes multiple departmental and City requests for data.

    Staff responds to multiple open records requests each week and typically responds within one day. Staff also processes multiple departmental and City requests for data.

    Staff responds to multiple open records requests each week and typically responds within one day. Staff also processes multiple departmental and City requests for data.

  • Research & Planning Section (Q)
  • Research & Planning Staff
  • No Funding Needed
  • FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.

    FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.

    FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.

  • Research & Planning Section (Q)
  • Research & Planning Staff
  • No Funding Needed
  • Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.

    Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.

    Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.

  • Research & Planning Section (Q)
  • Research & Planning Staff
  • No Funding Needed
  • Goal completed.

    Goal complete.

    Goal complete.

  • Research & Planning Section (Q)
  • Research & Planning Staff
  • No Funding Needed
  • Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff and CMO to prioritize all facility projects.

    Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff and CMO to prioritize all facility projects.

    Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff and CMO to prioritize all facility projects.

  • Research & Planning Section (Q)
  • Research & Planning Staff
  • No Funding Needed
  • Managing several projects including new South Division facility, new SWAT vehicle storage, Bob Bolen lobby improvements, multi-purpose room improvements, new property room in training shell space, and KXAS lab renovations.

    Managing several projects including new South Division facility, new SWAT vehicle storage, Bob Bolen lobby improvements, multi-purpose room improvements, new property room in training shell space, Communications improvement, K9 obstacle course, and KXAS lab renovations.

    Managing several projects including new South Division facility, new SWAT vehicle storage, Bob Bolen lobby improvements, multi-purpose room improvements, new property room in training shell space, Communications improvement, K9 obstacle course, and KXAS lab renovations.

  • Research & Planning Section (Q)
  • Research & Planning Staff
  • No Funding Needed
  • Provided updates to the Budget Unit. Updates included in Strategic Plan Two-Year Progress Report

    Provided updates to the Budget Unit. Updates included in Strategic Plan Two-Year Progress Report

    Provided updates to the Budget Unit. 

  • Research & Planning Section (Q)
  • Research & Planning Staff
  • No Funding Needed
  • Continued gathering data for the 3rd quarter CCPD Program Performance Report.

    Finalized the 3rd quarter CCPD Program Performance Report.

    Finalized the 3rd quarter CCPD Program Performance Report.

  • Research & Planning Section (Q)
  • Research & Planning Staff
  • No Funding Needed
  • Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.

    Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.

    Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.

  • Research & Planning Section (Q)
  • Research & Planning Staff
  • No Funding Needed
  • Continue to review. 


    Continue to review. 

    Continue to review. 

  • Research & Planning Section (Q)
  • Section Manager
  • Funding Needed
  • Continue to review. 

    Continue to review. 

    Continue to review. 

  • Research & Planning Section (Q)
  • Section Manager
  • Funding Needed
  • Due to consolidation; need to resubmit with business process title description.

    Due to consolidation; need to resubmit with business process title description.

    Due to consolidation; need to resubmit with business process title description.

  • Technology Services Section (R)
  • Section Manager
  • Funding Needed
  • Technology needs reviewed as needed.

    Technology needs reviewed as needed.

    Technology needs reviewed as needed.

  • Technology Services Section (R)
  • TSS Staff
  • Funding Needed
  • 27 new technologies reviewed so far in FY19.

    27 new technologies reviewed so far in FY19.

    30 new technologies reviewed so far in FY19.

  • Technology Services Section (R)
  • TSS Staff
  • Funding Needed
  • Section manager, supervisors and Position Management met with Patrol Bureau regarding sworn transfers, assignments and processes issues.  The MRU Supervisor assisted with interviews in the Procurement & Contracts Section.  Civilian Employment Specialist processed six internal & external job postings; five promotions/transfers; 12 new hires; and assisted on an interview panel in Purchasing. 

    Manager and Employment Specialist met with Hiring Manager regarding a Planner candidate's requesting pay upon their return to PD.  Manager, Employment Specialists, & Position Management Team met with Patrol DC and Admin staff to discuss position management process changes for Patrol.  The Sworn Employment Specialist processed 3 Corporal/Detective and 2 Sergeant promotions.   The Civilian Employment Specialist processed 10 job postings; 9 promotions/transfers; 6 new hires; and met with 2 hiring managers to assist them with their selection processes. 

    Section Manager and Assistant Director met with Training Division management to review the pre-employment screening process for Police Trainee applicants.  Sworn Employment Specialist submitted requests for Captain, Lieutenant, and Corporal promotional exams.  Medical Records Unit Supervisor participated on an interview panel/selection team for the Sections Administrative Technician vacancy.  The Civilian Employment Specialist created 11 job postings, and processed 4 promotions/transfers, 3 demotions/transfers, and sat on two interview panels. 

  • Employment Services Section (S)
  • Employment Services Unit
  • No Funding Needed
  • Section Manager and Civilian Employment Specialist attended the PD's Active Shooter Training (CRASE & Stop the Bleed).  Staff attended the City's Laserfiche User Group Update/Training.  The MRU Supervisor attended City Training: Discover the Power of Your Breath. New Employment Specialist completed mandatory new employee trainings (CJIS, Defensive Driving, 20 PowerDMS documents).  Other staff took the City's Safety courses and 4 Ways to Build Collaboration.   

    Section MRCs and HRCs attended the Annual HRC/MRC City HR Training. Staff attended Data Visualization training; Employment Specialist attended Stop the Bleed training.  New Civilian Employment Specialist completed NIMS - IS100, 200, and 700; Drug & Alcohol Training for Supervisors; ERP Training; PowerDMS - PD General Orders; and staff attended Adult & Pediatric First Aid Training.   MRC Supervisor provided Workers' Comp training to  Recruit Class 146.

    Section Manager attended Data Visualization Training and two Employment Law webinars.  All supervisors and the MRU participated in the City HR/ELRD monthly conference call.  Sworn Employment Specialist conducted Employee Engagement training for Section staff; completed the Security Awareness Training; and her staff completed the NIMS training.  MRU Supervisor participated in a training webinar - Patient Brokering Laws.  The Civilian Employment Specialist completed new supervisor training, NIMS IS800, and two webinars.  Staff completed Adult & Pediatric 1st Aid, Creating a Positive Workplace Culture, and a webinar. 

  • Employment Services Section (S)
  • Section Manager
  • No Funding Needed
  • Section Manager and Sworn Employment Specialist held a conference call regarding the process to screen sworn promotional candidates' eligibility to test.   Section Manager, Employment Specialists & MRU participated in City HR's ELRD/HRC Monthly Conference Call to obtain process updates.   The MRU Supervisor participated in the Legal Proceedings meeting regarding pending workers' comp CCH.  The MRU Supervisor attended the City's CMO Breakfast.   The MRU Supervisor met with City HR and an EE regarding Employee Options benefits.  Civilian Employment Specialist conferenced with Records Management and Talent Acquisition regarding the recruitment process. 

    Manager, Assistant Director & AC met with Legal and HR ELRD to review the ADA case management process, the role of the vendor, and next steps on three sworn cases.  Manager & Employment Specialist held a conference call with City HR Talent Acquisition and Records to discuss the Taleo and ePAR processes. Manager, Employment Specialist, Assistant Director and PD Executive Staff met with Legal and HR ELRD staff regarding sworn comp time issues.  Manager participated in the planning session for the City's What Works Cities (WWC) facilitated by the Performance and Budget Office & City IT.  Employment Specialist held a conference call with City HR Class & Compensation & Talent Acquisition regarding the Education Verification process for Police Trainees. 

    Supervisors held conference call with Communications Division managers to discuss the Communications staff pay increases.  MRU Supervisor participated in the City Legal Legal Meeting regarding Benefit Review Conferences and Contested Case Hearings. Initiated meetings with City IT to determine a source for electronic filing for medical records. 

  • Employment Services Section (S)
  • Staff
  • No Funding Needed
  • Section manager met with an employee regarding her concerns about the selection of a new Crime Analyst; and, met with this employee's supervisor to share their concerns and created a plan to address it.  This situation was also discussed with the Acting Lieutenant as a follow-up.  The MRU Supervisor provided Workers' Comp/LD/Leave training to the LEO Class #6.  Civilian Employment Specialist consulted with PD employee & supervisors on various personnel matters. 

    The Sworn Employment Specialist consulted with City HR Class & Comp, and the Training Division regarding the TCOLE verification process for LEO candidates, years in service, and rate of pay.  The Civilian Employment Specialist conferenced with employees and supervisors regarding personnel matters/concerns; reclassification requests, bilingual pay, etc.  MRC Supervisor facilitated the scheduling of a civilian IME. 

    Sworn Employment Specialist consulted with the Professional Standards Captain and our fingerprinting vendor to successfully schedule/complete the fingerprinting process for the City's Legal team.  MRU Supervisor worked with medical facility and employee to schedule Independent Medical Exam appointments for an ADA assessment.  The Civilian Employment Specialist consulted daily with managers regarding vacancies, reclassifications, personnel matters, & the LEO Class graduation. 

  • Employment Services Section (S)
  • Staff
  • No Funding Needed