FWPD

Goal	Accomplishments Dec-18	Accomplishments Jan-19	Accomplishments Feb-19	Division / Unit / Section	Responsible Party - Lead	Funding Status
C1-FPB Add one Asset Management Technician in FY18.	Goal complete.	Goal complete.	Goal complete.	Asset Management (C)	Asset Forfeiture Manager	Funding Needed
L1-FPB Provide timely communication to internal customers, field personnel, by responding to email requests within one business day at least 95% of time.	This is an ongoing goal for the unit. Each member of the budget team is required to respond to emails within 24 hours of receiving it.	There is not an accurate way to measure this percentage so this needs to be reworked. However, I have not received any complaints about timeliness of communication.	There is not an accurate way to measure this percentage so this needs to be reworked. However, I have not received any complaints about timeliness of communication.	Budget Section (L)	Division Manager	No Funding Needed
L2-FPB Gather variance information required for quarterly financial forecasts prior to the end of the reporting period and have final draft forecasts ready for review by command staff two business days prior to submission to the Budget Office.	December is the third month of the first quarter. Expenditures and revenue generated during this quarter will be used to complete the 1st quarter projections.	No quarterly report due to budget for Q1. Produced internal report and went over results with Executive Staff and CMO.	This goal would have been met were it not for system issues. With that learning experience we will try to create a workaround for the next quarter. We are meeting with the Chief two days prior to the Budget Office review.	Budget Section (L)	Division Manager	No Funding Needed
L3-FPB Provide monthly status reports to command staff within two weeks of the month end close for all periods that are not covered by the quarterly forecasting process.	PD will be conducting quarterly projections and will meet with the divisions to review any potential issues in January. Budget updates are provided to command staff and OT reports are provided on a bi-weekly basis.	Providing biweekly reports in Executive Staff.	Providing biweekly reports in Executive Staff.	Budget Section (L)	Division Manager	No Funding Needed
L4-FPB Conduct a budget development meeting with the command staff of each Command prior to the submission of the proposed budget to the Budget Office.	Budget development meetings do not occur in the month of December.	This will occur in February or March.	These are scheduled and occurring in March.	Budget Section (L)	Division Manager	No Funding Needed
L5-FPB Conduct an adopted budget review meeting with the command staff of each Command during the month of October.	The adopted budget will be reviewed with the division during the 1st quarter projection meeting. Meetings are slated for the 3rd week of January.	This only occurs in October.	This only occurs in October.	Budget Section (L)	Division Manager	No Funding Needed
P4-FPB Process at least 90% of invoices within 30 days of receipt.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P5-FPB Process at least 90% of invoices offering cash discounts for prompt payment within the discount period.	On target at 90% on average.	On target at 90% on average.	On target at 90% on average.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P6-FPB Process at least 95% of travel requests within 3 business days of receipt of approved requests.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P7-FPB Process 100% of travel advances for per diem received at least two weeks prior to travel date.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P8-FPB Process at least 95% of travel reimbursement requests within 3 business days of receipt of complete and approved requests.	These have been done at approximately 90%.	These have been done at approximately 90%.	These have been done at approximately 90%.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P9-FPB Monitor accounts for compliance regularly to ensure at least 90% of journal entries are complete by month end closing and at least 97% of required journal entries are completed by the month end closing of the following month of the affected transaction.	All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.	All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.	All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.	Procurement and Contract Management Section (P)	Division and Section Manager	No Funding Needed
N1-FPB Work with Human Resource Department to identify and implement a plan to ensure that five key positions are aligned with the complexity of the position responsibilities and/or duties in FY17.	Goal complete.	Goal complete.	Goal complete.	Program Support Division (N)	Division and Section Managers	No Funding Needed
N2-FPB Provide quarterly reports/updates internally and externally for Command staff, City Management, CCPD Board and the public.	CCPD Quarterly Report and Quarterly Crime Reports were developed and provided for distribution purposes.	CCPD Quarterly Report and Quarterly Crime Reports were developed and provided for distribution purposes.	CCPD Quarterly Report and Quarterly Crime Reports were developed and provided for distribution purposes.	Program Support Division (N)	All Division Staff	No Funding Needed
N3-FPB Continue to provide job training opportunities and leadership development for at least 15% of Division staff per year.	36% of Program Support Division employees received one or more training opportunities.	100% of Program Support Division employees received one or more training opportunities.	5% of Program Support Division employees received one or more training opportunities.	Program Support Division (N)	Division and Section Managers	Funding Needed
N4-FPB Increase staff by one Administrative Technician in FY19.	Implementation anticipated in FY19.	Implementation anticipated in FY19.	Implementation anticipated in FY19.	Program Support Division (N)	Division Manager	Funding Needed
O1-FPB Increase the number of Grant and Program Management personnel by two positions in FY18 and FY19 to increase capacity to apply for and manage additional grant funding opportunities as directed by the Chief and Command staff.	Goal complete.	Goal complete.	Goal completed.	Grant and Program Management Unit (O)	Unit Manager	Funding Needed
O2-FPB Maximize grant funding opportunities to meet the needs of the department and/or assist to advance the department’s mission to be a national leader in law enforcement. Increase number of applications submitted by at least 10% each year once staffing levels have increased to ensure the funding can be managed in compliance with all requirements and program guidelines.	Creating a tracking tool to determine goal and progress and to show progress on goal in dashboard. Entering past years' data into tracking tool. Still not fully staffed due to promising candidates not accepting offers. Prepared to interview again in Feb.	Database continues to be built in support of this goal.	Database continues to be built in support of this goal.	Grant and Program Management Unit (O)	Unit Staff	No Funding Needed
O3-FPB Work to increase the overall funding from grants annually by evaluating the returns on investment.	Creating a tracking tool to determine goal and progress and to show progress on goal in dashboard. Entering past years' data into tracking tool.	Database continues to be built in support of this goal.	This month a matrix was developed in order to assist in this goal.	Grant and Program Management Unit (O)	Unit Staff	No Funding Needed
O4-FPB Continue to explore and seek funding in support of community oriented policing annually.	Grant not awarded. Researching the awarded applications for lessons learned.	Database continues to be built in support of this goal.	Database continues to be built in support of this goal.	Grant and Program Management Unit (O)	Unit Staff	No Funding Needed
O5-FPB Annually evaluate the Crime Control and Prevention District, Partners with a Shared Mission programs to ensure programs align with District goals and are accomplishing the desired outcome as indicated by the Board of Directors and the Chief of Police.	Conducted debriefing sessions with various participants of PWSM processes to find opportunities for improvement. Hiring contractor to convert old files into usable data in evaluating programs.	This entire process is being reworked currently in order to accomplish this goal.	This entire process is being reworked currently in order to accomplish this goal. In February, the new and improved contract paperwork was sent to the PSM groups after collaboration with Legal.	Grant and Program Management Unit (O)	Unit Staff	No Funding Needed
O6-FPB Evaluate the CCPD Community Based Program process and implement improvements for FY18.	Goal completed.	This entire process is being reworked currently in order to accomplish this goal.	This goal was complete as of year end FY18.	Grant and Program Management Unit (O)	Unit Staff	No Funding Needed
O7-FPB Support job training and cross-training opportunities, as well as, leadership development among at least two staff each year.	Grants manager is applying for trainings for himself and his team locally and nationally. Grants team is meeting weekly to create and sustain cross-training opportunities.	Staff continues to seek and attend training.	Staff continues to seek and attend training.	Grant and Program Management Unit (O)	Unit Manager	Funding Needed
P1-FPB Increase the number of Contract and Procurement personnel by two staff to ensure the appropriate amount of resources are provided to execute and manage approximately 250+ agreements and procurement responsibilities assigned to this Section in FY18.	Goal complete.	Goal complete.	Goal complete.	Procurement and Contract Management Section (P)	Section Manager	Funding Needed
P2-FPB Provide quarterly training sessions and materials to the field so that departmental staff are aware of the procurement and contract execution process, how to plan ahead of time, who to contact and how to start the procurement and/or contract execution process.	Staff is developing training materials and working with training division to host a class.	Staff is developing training materials and working with training division to host a class.	Staff is developing training materials and working with training division to host a class.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P3-FPB Continue to monitor the improper purchasing report and invoice aging report (in collaboration with other Police work groups providing similar services) monthly to keep the Police Department in good standing with City Policy and continue to build good relationships with City Purchasing.	Staff is developing training materials and working with training division to host a class.	Staff is developing training materials and working with training division to host a class.	Staff is developing training materials and working with training division to host a class.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
Q1-FPB Provide quality customer service to the public by providing accurate and timely information to the public and to staff as requested.	Staff responds to multiple open records requests each week and typically responds within one day. Staff also processes multiple departmental and City requests for data.	Staff responds to multiple open records requests each week and typically responds within one day. Staff also processes multiple departmental and City requests for data.	Staff responds to multiple open records requests each week and typically responds within one day. Staff also processes multiple departmental and City requests for data.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q2-FPB Assist Technology Services Section with revamping the website to align under the City of Fort Worth website structure and to make crime data enhancements to the City’s open data initiative in FY17.	FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.	FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.	FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q3-FPB Facilitate, implement, and/or track initiatives and goals at least quarterly as outlined and assigned in the Strategic Plan, the Business Plan, and CCPD as well as annual Chief driven initiatives as assigned.	Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.	Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.	Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q4-FPB Create a Five-Year Strategic Plan implementation database showing status of all action items using City Clear Point software in FY17.	Goal completed.	Goal completed.	Goal completed.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q5-FPB Facilitate formal process to prioritize facility needs and develop a more formal procedure or policy for work group/facility moves in FY17.	Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff to prioritize all facility projects and include in Strategic Plan Two-Year Progress Report.	Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff to prioritize all facility projects and include in Strategic Plan Two-Year Progress Report.	Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff to prioritize all facility projects and include in Strategic Plan Two-Year Progress Report.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q6-FPB Assist Property Management annually with the implementation of facility projects once funding is available to ensure facilities are meeting operational need.	Managing several projects including Tactical Center, West Division/Joyce, and Calvert.	Managing several projects including Tactical Center, West Division/Joyce, and Calvert. Held pre-submission meeting for prospective contractors for the South Patrol Division facility.	Managing several projects including new South Division facility, new SWAT vehicle storage, lobby improvements, multi-purpose room improvements, new property room in training shell space, and KXAS lab renovations.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q7-FPB Continue to provide annual facility-related recommendations for incorporation into the Capital Improvement Plan.	Provided updates to the Budget Unit. Updates included in Strategic Plan Two-Year Progress Report.	Provided updates to the Budget Unit. Updates included in Strategic Plan Two-Year Progress Report.	Provided updates to the Budget Unit. Updates included in Strategic Plan Two-Year Progress Report.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q8-FPB Provide support to the Crime Control and Prevention District Board of Directors by continuing to make improvements to the data provided and by assisting with the educational efforts leading to the next renewal election in 2019.	Worked on the FY19 overview document. Began collecting data for the 1st quarter CCPD Program Performance Report for February CCPD Board meeting.	Completed 1st quarter CCPD Program Performance Report for February CCPD Board meeting.	Began collecting data for the 2nd quarter CCPD Program Performance Report.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q9-FPB Maintain departmental GIS layers monthly on behalf of the Department, and incorporate improvements as appropriate.	Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.	Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.	Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q10-FPB Analyze workload and provide justification for one additional senior planner position to support departmental growth (FY19).	Continue to review.	Continue to review.	Continue to review.	Research & Planning Section (Q)	Section Manager	Funding Needed
Q11-FPB Increase staff by one senior planner in FY19.	Continue to review.	Continue to review.	Continue to review.	Research & Planning Section (Q)	Section Manager	Funding Needed
R1-FPB Continue to analyze workload and provide justification for three additional positions (FY19-FY21) in support of department growth and technological advancements to increase capacity and efficiencies.	Due to IT Consolidation, the 2 needs assessments were pulled and will be submitted with new titles.	Due to IT Consolidation, the 2 needs assessments were pulled and will be submitted with new titles.	2 needs assessments pending; #850 Sr IT Programmer, #851 2-IT Support Analysts I.	Technology Services Section (R)	Section Manager	Funding Needed
*R2-FPB Continue to implement technological advancements to increase officer capabilities, increase efficiencies and provide improved customer service to the community each year.**	Implementation expected in FY19.	Implementation expected in FY19.	Implementation expected in FY19.	Technology Services Section (R)	TSS Staff	Funding Needed
*R3-FPB Continue to conduct research to advance the department in the use of technology in support of law enforcement each year.**	5 new technologies reviewed so far this fiscal year.	6 new technologies reviewed so far this fiscal year.	8 new technologies reviewed so far in FY19.	Technology Services Section (R)	TSS Staff	Funding Needed
S1-FPB Work to recruit and hire a qualified workforce that reflects the diversity of the population of Fort Worth as defined by the City Human Resource Department.	Manager and Employment Specialist met with the Assistant Director and Financial Management Division supervisor to strategize recruitment options for the Grants Specialist position. Manager met with the City Talent Acquisition representative and a PD hiring manager to discuss a new recruitment job posting for a new Planner vacancy. The Employment Specialist created six job postings for civilian vacancies; conferenced with four hiring managers to discuss interview questions and criteria for job postings; met with City Recruiter and hiring manager to strategize recruitment efforts. Manager reviewed interview questions for four sworn vacancies to ensure compliance with employment laws.	The Employment Specialist created nine job postings for civilian vacancies; collaborated with hiring managers and City Talent Acquisition regarding posting verbiage, interview questions, preferences, and candidates screening. Employment Specialist met with Civil Service staff to review the Reserve Officer Program. Section Manager submitted a M&C requesting two Reserve Officers. Section Manager reviewed interview questions for two sworn vacancies. MRC Supervisor met with an employee to discuss the ADA Reassignment process	Section Manager, Finance Manager and ASC Assistant Director met with the ACM to discuss recruitment for Police Trainee Class 146, and Lateral Entry Class 6. Section Manager and Employment Specialist met with City HR Staff to discuss the Police Trainee hiring process & timeline. Employment Specialist recruited for four vacant positions; total of 371 candidates applied. Recruiting processes included conferencing with hiring managers and City Talent Acquisition on various occasions.	Employment Services Section (S)	Employment Services Unit	No Funding Needed
S2-FPB Ensure that Employment Services’ staff stay up to date with State and Federal laws and regulations by performing an annual review of new and revised materials, and ensuring that all staff is trained prior to implementation of those changes.	Employment Specialist and staff attended two FWEU trainings - Crucial Conversations and Building Trust in a Diverse Environment; and one with the Police Records Management Center - Liaison Training.	Section Manager and Supervisors participated in the monthly HRC/ELRD Conference to receive training and up-to-date information on changes affecting City HR processes. Section Manager and Employment Services Specialist attended 2 days of a 3-day TxPELRA and Annual Civil Service Workshop. All staff participated in the ASC teambuilding training presented by the ASC Assistant Director and a trainer from the City Budget and Performance Office. MRC Supervisor attended Hiring 101 training.	Section Manager and Employment Specialist attended day 3 of the Annual Civil Service Workshop. Team participated in the City ELRD/HRC Monthly Conference Call to get updates to HR events and processes. Support staff attended Crucial Conversations Training and MRC Training.	Employment Services Section (S)	Section Manager	No Funding Needed
S3-FPB Meet with the appropriate City Human Resource Division teams at least quarterly to continually improve the consistency and congruency of communication among the work units.	Manager and MRC Supervisor attended the Management Team Forum facilitated by the CMO. Manager participated in a conference call with the City ADA Coordinator to plan next actions for the ADA interactive process on an active sworn case and an active civilian case. Employment Specialist conference with City HR, Employee Relations regarding a PRR interpretation; conferenced with City HR, Class and Comp (the Commission) regarding the Captain promotional letters; conferenced with City HR Records regarding options employees have for employment verification when signatures are needed; met with City HR, Talent Acquisition regarding the recruitment process and past roadblocks with the Crime Analyst position.	Section team met with City HR Classification & Compensation to review Section tasks and processes to assess for efficiencies. Section Manager participated in the City Budget and Performance Office focus group to assist in the planning of the redeveloped rollout of the City's Talent Development Philosophy. Employment Specialist met with the incoming Talent Acquisition Manager regarding the recruitment and hiring processes for the PD, and facilitated a Meet & Greet.	Section Manager participated in a focus group to address how incentive and supplemental pays are processed. Team representatives attended a Budget Reconciliation meeting with City Budget and PD Finance representatives. Section Manager and MRC Supervisor met with PD Stakeholders and City Risk Management to review the workers' compensation and liability information from the previous fiscal year and the current fiscal year to date.	Employment Services Section (S)	Staff	No Funding Needed
S4-FPB Provide timely and professional counsel and guidance to employees and supervisors in all areas of human resource management by responding to requests by the appropriate method within period of time set for by the applicable regulation, i.e. FMLA.	Manager participated in a conference call with the City ADA Coordinator and the affected employee to discuss the interactive process. All staff provided daily guidance to employees and managers in their areas of responsibilities - transfers, promotions, retirement, pay and overpayment issues, medical leave, recruitment, performance/discipline issues, exit interviews, and internships.	Section Manager met with the Forensic Science Division Manager and representatives from City HR Class & Comp to discuss the Forensic Scientist job class series and new license requirements. Employment Specialist met with an employee regarding the option for extending their probationary status. Section Manager reviewed Blue Team disciplinary actions and made recommendations in coordination with City ELRD representative. MRC Supervisor attended the funeral services of an officer to meet with the family to assist with benefit information.	Section Manager participated in an unemployment prep meeting to provide case information and to assist in facilitating the witness testimony. MRC Supervisor met with ASC Assistant Director to explain Medical Records Duty Status Tracking and Reporting. MRC Supervisor attending the Legal Meeting to provide case information for pending Benefit Review Conferences & Contested Case Hearings. Employment Specialist provided counsel to management regarding acting pay and a request to waive the recruitment process.	Employment Services Section (S)	Staff	No Funding Needed

C1-FPB Add one Asset Management Technician in FY18.

Goal complete.

Asset Management (C)

Asset Forfeiture Manager

Funding Needed

L1-FPB Provide timely communication to internal customers, field personnel, by responding to email requests within one business day at least 95% of time.

This is an ongoing goal for the unit. Each member of the budget team is required to respond to emails within 24 hours of receiving it.

There is not an accurate way to measure this percentage so this needs to be reworked. However, I have not received any complaints about timeliness of communication.

Budget Section (L)

Division Manager

No Funding Needed

L2-FPB Gather variance information required for quarterly financial forecasts prior to the end of the reporting period and have final draft forecasts ready for review by command staff two business days prior to submission to the Budget Office.

December is the third month of the first quarter. Expenditures and revenue generated during this quarter will be used to complete the 1st quarter projections.

No quarterly report due to budget for Q1. Produced internal report and went over results with Executive Staff and CMO.

This goal would have been met were it not for system issues. With that learning experience we will try to create a workaround for the next quarter. We are meeting with the Chief two days prior to the Budget Office review.

Budget Section (L)

Division Manager

No Funding Needed

L3-FPB Provide monthly status reports to command staff within two weeks of the month end close for all periods that are not covered by the quarterly forecasting process.

PD will be conducting quarterly projections and will meet with the divisions to review any potential issues in January. Budget updates are provided to command staff and OT reports are provided on a bi-weekly basis.

Providing biweekly reports in Executive Staff.

Budget Section (L)

Division Manager

No Funding Needed

L4-FPB Conduct a budget development meeting with the command staff of each Command prior to the submission of the proposed budget to the Budget Office.

Budget development meetings do not occur in the month of December.

This will occur in February or March.

These are scheduled and occurring in March.

Budget Section (L)

Division Manager

No Funding Needed

L5-FPB Conduct an adopted budget review meeting with the command staff of each Command during the month of October.

The adopted budget will be reviewed with the division during the 1st quarter projection meeting. Meetings are slated for the 3rd week of January.

This only occurs in October.

Budget Section (L)

Division Manager

No Funding Needed

P4-FPB Process at least 90% of invoices within 30 days of receipt.

Process ongoing; Purchasing Division will revise methods to field.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P5-FPB Process at least 90% of invoices offering cash discounts for prompt payment within the discount period.

On target at 90% on average.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P6-FPB Process at least 95% of travel requests within 3 business days of receipt of approved requests.

Process ongoing; Purchasing Division will revise methods to field.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P7-FPB Process 100% of travel advances for per diem received at least two weeks prior to travel date.

Process ongoing; Purchasing Division will revise methods to field.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P8-FPB Process at least 95% of travel reimbursement requests within 3 business days of receipt of complete and approved requests.

These have been done at approximately 90%.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P9-FPB Monitor accounts for compliance regularly to ensure at least 90% of journal entries are complete by month end closing and at least 97% of required journal entries are completed by the month end closing of the following month of the affected transaction.

All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.

Procurement and Contract Management Section (P)

Division and Section Manager

No Funding Needed

N1-FPB Work with Human Resource Department to identify and implement a plan to ensure that five key positions are aligned with the complexity of the position responsibilities and/or duties in FY17.

Goal complete.

Program Support Division (N)

Division and Section Managers

No Funding Needed

N2-FPB Provide quarterly reports/updates internally and externally for Command staff, City Management, CCPD Board and the public.

CCPD Quarterly Report and Quarterly Crime Reports were developed and provided for distribution purposes.

Program Support Division (N)

All Division Staff

No Funding Needed

N3-FPB Continue to provide job training opportunities and leadership development for at least 15% of Division staff per year.

36% of Program Support Division employees received one or more training opportunities.

100% of Program Support Division employees received one or more training opportunities.

5% of Program Support Division employees received one or more training opportunities.

Program Support Division (N)

Division and Section Managers

Funding Needed

N4-FPB Increase staff by one Administrative Technician in FY19.

Implementation anticipated in FY19.

Program Support Division (N)

Division Manager

Funding Needed

O1-FPB Increase the number of Grant and Program Management personnel by two positions in FY18 and FY19 to increase capacity to apply for and manage additional grant funding opportunities as directed by the Chief and Command staff.

Goal complete.

Goal completed.

Grant and Program Management Unit (O)

Unit Manager

Funding Needed

O2-FPB Maximize grant funding opportunities to meet the needs of the department and/or assist to advance the department’s mission to be a national leader in law enforcement. Increase number of applications submitted by at least 10% each year once staffing levels have increased to ensure the funding can be managed in compliance with all requirements and program guidelines.

Creating a tracking tool to determine goal and progress and to show progress on goal in dashboard. Entering past years' data into tracking tool. Still not fully staffed due to promising candidates not accepting offers. Prepared to interview again in Feb.

Database continues to be built in support of this goal.

Grant and Program Management Unit (O)

Unit Staff

No Funding Needed

O3-FPB Work to increase the overall funding from grants annually by evaluating the returns on investment.

Creating a tracking tool to determine goal and progress and to show progress on goal in dashboard. Entering past years' data into tracking tool.

Database continues to be built in support of this goal.

This month a matrix was developed in order to assist in this goal.

Grant and Program Management Unit (O)

Unit Staff

No Funding Needed

O4-FPB Continue to explore and seek funding in support of community oriented policing annually.

Grant not awarded. Researching the awarded applications for lessons learned.

Database continues to be built in support of this goal.

Grant and Program Management Unit (O)

Unit Staff

No Funding Needed

O5-FPB Annually evaluate the Crime Control and Prevention District, Partners with a Shared Mission programs to ensure programs align with District goals and are accomplishing the desired outcome as indicated by the Board of Directors and the Chief of Police.

Conducted debriefing sessions with various participants of PWSM processes to find opportunities for improvement. Hiring contractor to convert old files into usable data in evaluating programs.

This entire process is being reworked currently in order to accomplish this goal.

This entire process is being reworked currently in order to accomplish this goal. In February, the new and improved contract paperwork was sent to the PSM groups after collaboration with Legal.

Grant and Program Management Unit (O)

Unit Staff

No Funding Needed

O6-FPB Evaluate the CCPD Community Based Program process and implement improvements for FY18.

Goal completed.

This entire process is being reworked currently in order to accomplish this goal.

This goal was complete as of year end FY18.

Grant and Program Management Unit (O)

Unit Staff

No Funding Needed

O7-FPB Support job training and cross-training opportunities, as well as, leadership development among at least two staff each year.

Grants manager is applying for trainings for himself and his team locally and nationally. Grants team is meeting weekly to create and sustain cross-training opportunities.

Staff continues to seek and attend training.

Grant and Program Management Unit (O)

Unit Manager

Funding Needed

P1-FPB Increase the number of Contract and Procurement personnel by two staff to ensure the appropriate amount of resources are provided to execute and manage approximately 250+ agreements and procurement responsibilities assigned to this Section in FY18.

Goal complete.

Procurement and Contract Management Section (P)

Section Manager

Funding Needed

P2-FPB Provide quarterly training sessions and materials to the field so that departmental staff are aware of the procurement and contract execution process, how to plan ahead of time, who to contact and how to start the procurement and/or contract execution process.

Staff is developing training materials and working with training division to host a class.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P3-FPB Continue to monitor the improper purchasing report and invoice aging report (in collaboration with other Police work groups providing similar services) monthly to keep the Police Department in good standing with City Policy and continue to build good relationships with City Purchasing.

Staff is developing training materials and working with training division to host a class.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

Q1-FPB Provide quality customer service to the public by providing accurate and timely information to the public and to staff as requested.

Staff responds to multiple open records requests each week and typically responds within one day. Staff also processes multiple departmental and City requests for data.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q2-FPB Assist Technology Services Section with revamping the website to align under the City of Fort Worth website structure and to make crime data enhancements to the City’s open data initiative in FY17.

FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q3-FPB Facilitate, implement, and/or track initiatives and goals at least quarterly as outlined and assigned in the Strategic Plan, the Business Plan, and CCPD as well as annual Chief driven initiatives as assigned.

Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q4-FPB Create a Five-Year Strategic Plan implementation database showing status of all action items using City Clear Point software in FY17.

Goal completed.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q5-FPB Facilitate formal process to prioritize facility needs and develop a more formal procedure or policy for work group/facility moves in FY17.

Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff to prioritize all facility projects and include in Strategic Plan Two-Year Progress Report.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q6-FPB Assist Property Management annually with the implementation of facility projects once funding is available to ensure facilities are meeting operational need.

Managing several projects including Tactical Center, West Division/Joyce, and Calvert.

Managing several projects including Tactical Center, West Division/Joyce, and Calvert. Held pre-submission meeting for prospective contractors for the South Patrol Division facility.

Managing several projects including new South Division facility, new SWAT vehicle storage, lobby improvements, multi-purpose room improvements, new property room in training shell space, and KXAS lab renovations.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q7-FPB Continue to provide annual facility-related recommendations for incorporation into the Capital Improvement Plan.

Provided updates to the Budget Unit. Updates included in Strategic Plan Two-Year Progress Report.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q8-FPB Provide support to the Crime Control and Prevention District Board of Directors by continuing to make improvements to the data provided and by assisting with the educational efforts leading to the next renewal election in 2019.

Worked on the FY19 overview document. Began collecting data for the 1st quarter CCPD Program Performance Report for February CCPD Board meeting.

Completed 1st quarter CCPD Program Performance Report for February CCPD Board meeting.

Began collecting data for the 2nd quarter CCPD Program Performance Report.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q9-FPB Maintain departmental GIS layers monthly on behalf of the Department, and incorporate improvements as appropriate.

Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q10-FPB Analyze workload and provide justification for one additional senior planner position to support departmental growth (FY19).

Continue to review.

Research & Planning Section (Q)

Section Manager

Funding Needed

Q11-FPB Increase staff by one senior planner in FY19.

Continue to review.

Research & Planning Section (Q)

Section Manager

Funding Needed

R1-FPB Continue to analyze workload and provide justification for three additional positions (FY19-FY21) in support of department growth and technological advancements to increase capacity and efficiencies.

Due to IT Consolidation, the 2 needs assessments were pulled and will be submitted with new titles.

2 needs assessments pending; #850 Sr IT Programmer, #851 2-IT Support Analysts I.

Technology Services Section (R)

Section Manager

Funding Needed

R2-FPB *Continue to implement technological advancements to increase officer capabilities, increase efficiencies and provide improved customer service to the community each year.

Implementation expected in FY19.

Technology Services Section (R)

TSS Staff

Funding Needed

R3-FPB *Continue to conduct research to advance the department in the use of technology in support of law enforcement each year.

5 new technologies reviewed so far this fiscal year.

6 new technologies reviewed so far this fiscal year.

8 new technologies reviewed so far in FY19.

Technology Services Section (R)

TSS Staff

Funding Needed

S1-FPB Work to recruit and hire a qualified workforce that reflects the diversity of the population of Fort Worth as defined by the City Human Resource Department.

Manager and Employment Specialist met with the Assistant Director and Financial Management Division supervisor to strategize recruitment options for the Grants Specialist position. Manager met with the City Talent Acquisition representative and a PD hiring manager to discuss a new recruitment job posting for a new Planner vacancy. The Employment Specialist created six job postings for civilian vacancies; conferenced with four hiring managers to discuss interview questions and criteria for job postings; met with City Recruiter and hiring manager to strategize recruitment efforts. Manager reviewed interview questions for four sworn vacancies to ensure compliance with employment laws.

The Employment Specialist created nine job postings for civilian vacancies; collaborated with hiring managers and City Talent Acquisition regarding posting verbiage, interview questions, preferences, and candidates screening. Employment Specialist met with Civil Service staff to review the Reserve Officer Program. Section Manager submitted a M&C requesting two Reserve Officers. Section Manager reviewed interview questions for two sworn vacancies. MRC Supervisor met with an employee to discuss the ADA Reassignment process

Section Manager, Finance Manager and ASC Assistant Director met with the ACM to discuss recruitment for Police Trainee Class 146, and Lateral Entry Class 6. Section Manager and Employment Specialist met with City HR Staff to discuss the Police Trainee hiring process & timeline. Employment Specialist recruited for four vacant positions; total of 371 candidates applied. Recruiting processes included conferencing with hiring managers and City Talent Acquisition on various occasions.

Employment Services Section (S)

Employment Services Unit

No Funding Needed

S2-FPB Ensure that Employment Services’ staff stay up to date with State and Federal laws and regulations by performing an annual review of new and revised materials, and ensuring that all staff is trained prior to implementation of those changes.

Employment Specialist and staff attended two FWEU trainings - Crucial Conversations and Building Trust in a Diverse Environment; and one with the Police Records Management Center - Liaison Training.

Section Manager and Supervisors participated in the monthly HRC/ELRD Conference to receive training and up-to-date information on changes affecting City HR processes. Section Manager and Employment Services Specialist attended 2 days of a 3-day TxPELRA and Annual Civil Service Workshop. All staff participated in the ASC teambuilding training presented by the ASC Assistant Director and a trainer from the City Budget and Performance Office. MRC Supervisor attended Hiring 101 training.

Section Manager and Employment Specialist attended day 3 of the Annual Civil Service Workshop. Team participated in the City ELRD/HRC Monthly Conference Call to get updates to HR events and processes. Support staff attended Crucial Conversations Training and MRC Training.

Employment Services Section (S)

Section Manager

No Funding Needed

S3-FPB Meet with the appropriate City Human Resource Division teams at least quarterly to continually improve the consistency and congruency of communication among the work units.

Manager and MRC Supervisor attended the Management Team Forum facilitated by the CMO. Manager participated in a conference call with the City ADA Coordinator to plan next actions for the ADA interactive process on an active sworn case and an active civilian case. Employment Specialist conference with City HR, Employee Relations regarding a PRR interpretation; conferenced with City HR, Class and Comp (the Commission) regarding the Captain promotional letters; conferenced with City HR Records regarding options employees have for employment verification when signatures are needed; met with City HR, Talent Acquisition regarding the recruitment process and past roadblocks with the Crime Analyst position.

Section team met with City HR Classification & Compensation to review Section tasks and processes to assess for efficiencies. Section Manager participated in the City Budget and Performance Office focus group to assist in the planning of the redeveloped rollout of the City's Talent Development Philosophy. Employment Specialist met with the incoming Talent Acquisition Manager regarding the recruitment and hiring processes for the PD, and facilitated a Meet & Greet.

Section Manager participated in a focus group to address how incentive and supplemental pays are processed. Team representatives attended a Budget Reconciliation meeting with City Budget and PD Finance representatives. Section Manager and MRC Supervisor met with PD Stakeholders and City Risk Management to review the workers' compensation and liability information from the previous fiscal year and the current fiscal year to date.

Employment Services Section (S)

Staff

No Funding Needed

S4-FPB Provide timely and professional counsel and guidance to employees and supervisors in all areas of human resource management by responding to requests by the appropriate method within period of time set for by the applicable regulation, i.e. FMLA.

Manager participated in a conference call with the City ADA Coordinator and the affected employee to discuss the interactive process. All staff provided daily guidance to employees and managers in their areas of responsibilities - transfers, promotions, retirement, pay and overpayment issues, medical leave, recruitment, performance/discipline issues, exit interviews, and internships.

Section Manager met with the Forensic Science Division Manager and representatives from City HR Class & Comp to discuss the Forensic Scientist job class series and new license requirements. Employment Specialist met with an employee regarding the option for extending their probationary status. Section Manager reviewed Blue Team disciplinary actions and made recommendations in coordination with City ELRD representative. MRC Supervisor attended the funeral services of an officer to meet with the family to assist with benefit information.

Section Manager participated in an unemployment prep meeting to provide case information and to assist in facilitating the witness testimony. MRC Supervisor met with ASC Assistant Director to explain Medical Records Duty Status Tracking and Reporting. MRC Supervisor attending the Legal Meeting to provide case information for pending Benefit Review Conferences & Contested Case Hearings. Employment Specialist provided counsel to management regarding acting pay and a request to waive the recruitment process.

Employment Services Section (S)

Staff

No Funding Needed

Administrative Support Command