Financial Management Division

Finance / Personnel Bureau
Goal Accomplishments
Jan-19 		Accomplishments
Feb-19 		Accomplishments
Mar-19 		Division / Unit / Section Responsible Party - Lead Funding Status
L1-FPB Provide timely communication to internal customers, field personnel, by responding to email requests within one business day at least 95% of time.

There is not an accurate way to measure this percentage so this needs to be reworked. However, I have not received any complaints about timeliness of communication. 

There is not an accurate way to measure this percentage so this needs to be reworked. However, I have not received any complaints about timeliness of communication. 

There is not an accurate way to measure this percentage so this needs to be reworked. However, I have not received any complaints about timeliness of communication. 
  • Budget Section (L)
    •
  • Division Manager
    •
  • No Funding Needed
    •
    L2-FPB Gather variance information required for quarterly financial forecasts prior to the end of the reporting period and have final draft forecasts ready for review by command staff two business days prior to submission to the Budget Office.

    No quarterly report due to budget for Q1. Produced internal report and went over results with Executive Staff and CMO.

    This goal would have been met were it not for system issues. With that learning experience we will try to create a workaround for the next quarter. We are meeting with the Chief two days prior to the Budget Office review. 

    Next quarterly variance report will be in May.

  • Budget Section (L)
    •
  • Division Manager
    •
  • No Funding Needed
    •
    L3-FPB Provide monthly status reports to command staff within two weeks of the month end close for all periods that are not covered by the quarterly forecasting process.

    Providing biweekly reports in Executive Staff. 

    Providing biweekly reports in Executive Staff. 

    Providing biweekly reports in Executive Staff. 
  • Budget Section (L)
    •
  • Division Manager
    •
  • No Funding Needed
    •
    L4-FPB Conduct a budget development meeting with the command staff of each Command prior to the submission of the proposed budget to the Budget Office.

    This will occur in February or March.

    These are scheduled and occurring in March. 

    Held 30 unit meetings for budget development.

  • Budget Section (L)
    •
  • Division Manager
    •
  • No Funding Needed
    •
    L5-FPB Conduct an adopted budget review meeting with the command staff of each Command during the month of October.

    This only occurs in October. 

    This only occurs in October. 

    This only occurs in October. 
  • Budget Section (L)
    •
  • Division Manager
    •
  • No Funding Needed
    •
    O1-FPB Increase the number of Grant and Program Management personnel by two positions in FY18 and FY19 to increase capacity to apply for and manage additional grant funding opportunities as directed by the Chief and Command staff.

    Goal complete.

    Goal completed.

    Goal completed.
  • Grant and Program Management Unit (O)
    •
  • Unit Manager
    •
  • Funding Needed
    •
    O2-FPB Maximize grant funding opportunities to meet the needs of the department and/or assist to advance the department’s mission to be a national leader in law enforcement. Increase number of applications submitted by at least 10% each year once staffing levels have increased to ensure the funding can be managed in compliance with all requirements and program guidelines.

    Database continues to be built in support of this goal. 

    Database continues to be built in support of this goal. 

    Database continues to be built in support of this goal.
  • Grant and Program Management Unit (O)
    •
  • Unit Staff
    •
  • No Funding Needed
    •
    O3-FPB Work to increase the overall funding from grants annually by evaluating the returns on investment.

    Database continues to be built in support of this goal. 

    This month a matrix was developed in order to assist in this goal. 

    Continued editing matrix and began writing IOC outlining grant prospecting process.

  • Grant and Program Management Unit (O)
    •
  • Unit Staff
    •
  • No Funding Needed
    •
    O4-FPB Continue to explore and seek funding in support of community oriented policing annually.

    Database continues to be built in support of this goal. 

    Database continues to be built in support of this goal. 

    Database continues to be built in support of this goal. 
  • Grant and Program Management Unit (O)
    •
  • Unit Staff
    •
  • No Funding Needed
    •
    O5-FPB Annually evaluate the Crime Control and Prevention District, Partners with a Shared Mission programs to ensure programs align with District goals and are accomplishing the desired outcome as indicated by the Board of Directors and the Chief of Police.

    This entire process is being reworked currently in order to accomplish this goal.  

    This entire process is being reworked currently in order to accomplish this goal.  In February, the new and improved contract paperwork was sent to the PSM groups after collaboration with Legal. 

    This entire process is being reworked currently in order to accomplish this goal.  Awaiting contract paperwork back from partner agencies.

  • Grant and Program Management Unit (O)
    •
  • Unit Staff
    •
  • No Funding Needed
    •
    O6-FPB Evaluate the CCPD Community Based Program process and implement improvements for FY18.

    This entire process is being reworked currently in order to accomplish this goal.  

    This goal was complete as of year end FY18. 

    This goal was complete as of year end FY18. 
  • Grant and Program Management Unit (O)
    •
  • Unit Staff
    •
  • No Funding Needed
    •
    O7-FPB Support job training and cross-training opportunities, as well as, leadership development among at least two staff each year.

    Staff continues to seek and attend training.

    Staff continues to seek and attend training.

    Staff continues to seek and attend training.

  • Grant and Program Management Unit (O)
    •
  • Unit Manager
    •
  • Funding Needed
    •