Financial Management Division

Finance / Personnel Bureau
Goal Accomplishments
Dec-18 		Accomplishments
Jan-19 		Accomplishments
Feb-19 		Division / Unit / Section Responsible Party - Lead Funding Status
L1-FPB Provide timely communication to internal customers, field personnel, by responding to email requests within one business day at least 95% of time.

This is an ongoing goal for the unit.  Each member of the budget team is required to respond to emails within 24 hours of receiving it. 

There is not an accurate way to measure this percentage so this needs to be reworked. However, I have not received any complaints about timeliness of communication. 

There is not an accurate way to measure this percentage so this needs to be reworked. However, I have not received any complaints about timeliness of communication. 
  • Budget Section (L)
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  • Division Manager
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  • No Funding Needed
    •
    L2-FPB Gather variance information required for quarterly financial forecasts prior to the end of the reporting period and have final draft forecasts ready for review by command staff two business days prior to submission to the Budget Office.

    December is the third month of the first quarter.  Expenditures and revenue generated during this quarter will be used to complete the 1st quarter projections. 

    No quarterly report due to budget for Q1. Produced internal report and went over results with Executive Staff and CMO.

    This goal would have been met were it not for system issues. With that learning experience we will try to create a workaround for the next quarter. We are meeting with the Chief two days prior to the Budget Office review. 
  • Budget Section (L)
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  • Division Manager
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  • No Funding Needed
    •
    L3-FPB Provide monthly status reports to command staff within two weeks of the month end close for all periods that are not covered by the quarterly forecasting process.

    PD will be conducting quarterly projections and will meet with the divisions to review any potential issues in January.  Budget updates are provided to command staff and OT reports are provided on a bi-weekly basis.

    Providing biweekly reports in Executive Staff. 

    Providing biweekly reports in Executive Staff. 
  • Budget Section (L)
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  • Division Manager
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  • No Funding Needed
    •
    L4-FPB Conduct a budget development meeting with the command staff of each Command prior to the submission of the proposed budget to the Budget Office.

    Budget development meetings do not occur in the month of December.

    This will occur in February or March.

    These are scheduled and occurring in March. 
  • Budget Section (L)
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  • Division Manager
    •
  • No Funding Needed
    •
    L5-FPB Conduct an adopted budget review meeting with the command staff of each Command during the month of October.

    The adopted budget will be reviewed with the division during the 1st quarter projection meeting.  Meetings are slated for the 3rd week of January.  

    This only occurs in October. 

    This only occurs in October. 
  • Budget Section (L)
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  • Division Manager
    •
  • No Funding Needed
    •
    O1-FPB Increase the number of Grant and Program Management personnel by two positions in FY18 and FY19 to increase capacity to apply for and manage additional grant funding opportunities as directed by the Chief and Command staff.

    Goal complete.

    Goal complete.

    Goal completed.
  • Grant and Program Management Unit (O)
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  • Unit Manager
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  • Funding Needed
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    O2-FPB Maximize grant funding opportunities to meet the needs of the department and/or assist to advance the department’s mission to be a national leader in law enforcement. Increase number of applications submitted by at least 10% each year once staffing levels have increased to ensure the funding can be managed in compliance with all requirements and program guidelines.

    Creating a tracking tool to determine goal and progress and to show progress on goal in dashboard. Entering past years' data into tracking tool. Still not fully staffed due to promising candidates not accepting offers. Prepared to interview again in Feb.

    Database continues to be built in support of this goal. 

    Database continues to be built in support of this goal. 
  • Grant and Program Management Unit (O)
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  • Unit Staff
    •
  • No Funding Needed
    •
    O3-FPB Work to increase the overall funding from grants annually by evaluating the returns on investment.

    Creating a tracking tool to determine goal and progress and to show progress on goal in dashboard. Entering past years' data into tracking tool.

    Database continues to be built in support of this goal. 

    This month a matrix was developed in order to assist in this goal. 
  • Grant and Program Management Unit (O)
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  • Unit Staff
    •
  • No Funding Needed
    •
    O4-FPB Continue to explore and seek funding in support of community oriented policing annually.

    Grant not awarded. Researching the awarded applications for lessons learned. 

    Database continues to be built in support of this goal. 

    Database continues to be built in support of this goal. 
  • Grant and Program Management Unit (O)
    •
  • Unit Staff
    •
  • No Funding Needed
    •
    O5-FPB Annually evaluate the Crime Control and Prevention District, Partners with a Shared Mission programs to ensure programs align with District goals and are accomplishing the desired outcome as indicated by the Board of Directors and the Chief of Police.

    Conducted debriefing sessions with various participants of PWSM processes to find opportunities for improvement. Hiring contractor to convert old files into usable data in evaluating programs.

    This entire process is being reworked currently in order to accomplish this goal.  

    This entire process is being reworked currently in order to accomplish this goal.  In February, the new and improved contract paperwork was sent to the PSM groups after collaboration with Legal. 
  • Grant and Program Management Unit (O)
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  • Unit Staff
    •
  • No Funding Needed
    •
    O6-FPB Evaluate the CCPD Community Based Program process and implement improvements for FY18.

    Goal completed.

    This entire process is being reworked currently in order to accomplish this goal.  

    This goal was complete as of year end FY18. 
  • Grant and Program Management Unit (O)
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  • Unit Staff
    •
  • No Funding Needed
    •
    O7-FPB Support job training and cross-training opportunities, as well as, leadership development among at least two staff each year.

    Grants manager is applying for trainings for himself and his team locally and nationally. Grants team is meeting weekly to create and sustain cross-training opportunities.

    Staff continues to seek and attend training.

    Staff continues to seek and attend training.
  • Grant and Program Management Unit (O)
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  • Unit Manager
    •
  • Funding Needed
    •