Section Manager reviewed staffing, attrition and promotional information for PD Executive Staff. The Civilian Employment Specialist processed 2 resignations, 1 retirement, 2 transfers, 1 rehire, and 1 voluntary demotion. The Polygraph Examiner conducted 1 civilian and 1 Police Trainee exam; consulted with the Background Unit Lieutenant to formulate consistent testing procedures; consulted with Sgt. Yates to discuss future Police Trainee testing and the last cycle results; and consulted with outside examiners on the increased number of inconclusive exams.
Section Manager provided the weekly staffing status update to PD Executive Staff on behalf of the AD. Section Manager & Employment Specialists met with PD Finance to discuss a USDOJ grant requiring creating civilian overage positions and requesting a waiver of recruitment. Employment Specialists processed 8 civilian separations and filled 4 vacancies; and are working with HR to prep for the entry level Civil Service Exam in February. The Polygraph Examiner conducted 9 exams for the Civilian Response Specialists candidates.
Section Manager provided the Personnel/Assets & Fiscal Command AD's with the monthly Attrition Report; prepared a salary proposal for the newly appointed sworn for the F/P Bureau Chief; and provided the weekly staffing status update to PD Executive Staff on behalf of the AD. Section Manager and Employment Specialists held a conference call with City HR, Talent Acquisition regarding the new job application system. Employment Specialists requested the eligibility lists for Feb and March promotions; processed 11 sworn promotions/appointments/rehires; processed 6 civilian vacancies and filled 7; consulted with hiring managers on internal recruitments, reclassifications, reorganizations, interview questions, and the selection process.
Section Manager participated in the Introduction to Records Management training WebEx. Section Manager provided Reserve Officer M&C Training to Section supervisory staff. Civilian Employment Specialist reviewed the Civilian hiring process flow with Employment Services support staff. Support staff received cross-training/experience on the Panel Interview process and Unemployment Claims. Sworn Employment Specialist trained support personnel on sworn separation and reinstatements and IA requests. A support staff took the "Headaches" City Webinar.
One Employment Specialist attended the Purpose Webinar: and all staff either provided or received a variety of internal cross-training in the following: Tracking Education Levels; ePerformance; PeopleSoft Queries; Promotional Letters in Mail Merge; IA ORR process; processing EIP/CIP incentive pays; Wage Step progression per the Meet & Confer Agreement; auditing incentive pays; processing return notices for COVID exposures; file retention; the M&C process for Reserve Officers; and submitting the Attrition Projection Monthly Report.
Section staff attended the MRC Training provided by City HR, ELRD. Section internal cross-training continued: Driver's License Audit, Strategic Goals, Civilian NEOP, CIP incentive pays, and promotional process tracking. Employment Specialists participated in the NFBPA Summit, and attended an Excel Dashboard Training, and a Section Staff member attended the Developing Better Relationships at Work training.
Section manager and Sworn Employment Specialist met with City Legal on sworn overpayment issues (via conference call); with City HR on Parental Leave for Sworn employees; and on EPSL and leave related to COVID after 2020. Section Manager and AD participated in a WebEx with City HR Payroll regarding the cost of payroll processing - the allocation of time dedicated to payroll activities. Section staff participated in the City HRC/ELRD Monthly Conference call. Sworn Employment Specialist worked with City HR ELRD to interpret sworn Acting Pay and Holiday Pay; worked with the Commission on the promotional exam appeal process; Talent Acquisition on Police Trainee questions; Legal regarding rate of pay; and HRIS on rehire wage progression dates. MRU Supervisor held discussions with Legal on CCHs and her testimony as a witness on an appeal.
Employment Specialists held a conference call with City HR- HRIS regarding the new City Incentive Pay form process; with HR-Talent Acquisition & HR-Class and Comp regarding an approved grant for an Anti-Gang Youth positions; with HR-HRIS regarding seniority dates for those who transition from civilian to sworn; and with HR regarding pay adjustments to Chief Noakes salary. Section Manager held a conference call with City Legal to discuss the merits of a civilian disciplinary case. The MRU Supervisor participated in a conference call with PD Sworn and City Wellness to review the Significant Event process. Section staff participated in City HR's HRC/ELRD monthly conference call.
Section staff participated in the City HR, HRC Monthly Conference Call. Medical Records Supervisor participated in a discussion with City HR, Risk Management and City Legal on upcoming contested occupational cases. Employment Specialists consulted with City HR, Talent Acquisition regarding the CJIS requirements for job applicants as part of their new Applicant Tracking System; City HR, Risk Management regarding fraudulent unemployment claims; City HR, Records regarding pending audits for sworn rehires; and City HR, Class and Comp regarding the revised Civil Service testing schedule and a job description for a newly created civilian grant funded position. Section staff provided assistance to the City HR Civil Service Commission/Class & Comp to proctor the Civil Service entrance Exam.
Section manager provided consultation to Communications management on employee performance issues; Employment Specialists provided consultation on the interview, selection and hiring process for the Civilian Response Specialist positions; authorized strength counts; performance appraisals; and overpayment repayment options. The MRU continued to consult with the JEOC representatives, supervisors, employees and administrative staff on COVID exposure notices, leave issues, claim issues, and testing and RTW instructions.
Section staff provided consultation to internal and external customers on setting up grant awarded positions; sworn specialty position selection process, incentive pay process, consideration of integrating SmartSheet or SharePoint; the Significant Event Blue Team process; background scheduling; Parental Leave; job descriptions and working titles; GO interpretations; sworn transfers; demographic information; staffing levels; promotional process review with PD Oversight Committee representative; COVID related issues.; and discussing on more efficient use of funds used for outsourced poly exams.
Section Manager provided consultation on two civilian employee termination cases, a sworn Grievance, PD employee Driver's License requirements, provided the PD an updated Pandemic Leave Use & RTW Guide, reviewed & advised sworn supervisors on interview questions, and provided the out-going Chief's resume to the Office of the Chief. Section staff provided consultation to internal and external customers regarding benefits and terminal leave payouts for recently termed employees; personnel file reviews; restricted police powers; military leave; General Order requirements for sworn time in assignments; policy interpretation for CPPT; the M&C process for Reserve Officers; a facial hair waiver issue; and badge numbers for rehired officers. The MRU supervisor continued to submit the COVID daily data/counts and consulted with employees, supervisors, and the JEOC on new exposures and positive cases; consulted with City HR on a deceased employee; and assisted employees navigate the Disability Retirement processes.