Sworn Employment Specialist processed 6 Corporal/Detective promotions as a result of the positions added to the sworn authorized strength effective October 1 (new fiscal year). Section manager and Civilian Employment Specialist met with the AD to discuss the recommended changes for the next Cadet Job Posting. The Civilian Employment Specialist worked with the Patrol Bureau AC to finalize the new Civilian Response Specialist position job posting, screening, and selection processes. The Civilian Employment Specialist noted 18 new vacancies and filled 4 positions (3 from voluntary demotions and 1 promotion). The Section Polygraph Examiner conducted 13 exams (11 Police Trainees and 2 civilian).
The Section Manager prepared the monthly Attrition Report to assist in Recruit Class planning. The Polygraph Examiner was scheduled for 54 exams. She completed 47 Police Trainee exams and one (1) civilian exam. Six (6) Trainees were eliminated or withdrew from the process prior to their exam. Exam reports were completed and forwarded to the Background Unit within one (1) business day. The Civilian Employment Specialist processed 12 new hires, 1 rehire, 1 promotion, and 4 separations. The Civilian Specialist met with the Patrol Bureau Assistant Chief to screen & select applicants to interview for the new Civilian Response Specialist positions. The Sworn Specialist monitored the progress with the Sergeant Promotional List - tested 10/29; test questions in the appeal/review process.
Section Manager reviewed staffing, attrition and promotional information for PD Executive Staff. The Civilian Employment Specialist processed 2 resignations, 1 retirement, 2 transfers, 1 rehire, and 1 voluntary demotion. The Polygraph Examiner conducted 1 civilian and 1 Police Trainee exam; consulted with the Background Unit Lieutenant to formulate consistent testing procedures; consulted with Sgt. Yates to discuss future Police Trainee testing and the last cycle results; and consulted with outside examiners on the increased number of inconclusive exams.
Section manager participated in the City's Virtual Team Excellence WebEx training. The Sworn and Civilian Employment Specialists continued internal cross-training on incentive pay forms; implementing promotions after a sworn appeal is won after a by-pass; on-loan processes; and documentation for the sworn promotional process. Support staff attended the following training webinar/City WebEx training: The Golden Rule.
Support staff attended the Blue Zone Wellness project workshop; the Position Management Civilian Support Admin Asst cross-trained with the Specialist on the civilian NEOP process. The Position Management Sworn Admin Asst cross-trained with the Specialist on the sworn promotional process, the tuition reimbursement process, and the new NEOP process. The newest support staff member received more intensive training in medical records and on Secondary Employment.
Section Manager participated in the Introduction to Records Management training WebEx. Section Manager provided Reserve Officer M&C Training to Section supervisory staff. Civilian Employment Specialist reviewed the Civilian hiring process flow with Employment Services support staff. Support staff received cross-training/experience on the Panel Interview process and Unemployment Claims. Sworn Employment Specialist trained support personnel on sworn separation and reinstatements and IA requests. A support staff took the "Headaches" City Webinar.
Section Manager and team supervisors participated in the City HR monthly HRC/ERLD conference. The Sworn Employment Specialist worked with City HRIS regarding progressive reporting used by that team and drafting a reporting tool to assist with commission dates and incentive payment dates. She also discussed POA/TMPA deductions; the new bilingual tester for the City; and EIP payments for newly commissioned officers with other HR staff and ELRD. The Civilian Employment Specialist met with HR Talent Acquisition regarding the screening criteria for the Civilian Response Specialists.
Section Manager and Employment Specialists held a meeting with City HR Classification and Compensation to discuss the Police Command Staff Salaries in relation to the increases proposed for the tested ranks in the newest Meet and Confer. Manager & supervisory staff participated in the City HRC/ELRD Monthly Conference to review City plans, changes, and policies. The Civilian Specialist participated in the City's WebEx discussion on the virtual NEOP and Onboarding Activity Guide. The Sworn Specialist consulted with City HR, ELRD Manager for clarification on vacation sell-back, and with City HR Records on recent audits and the PeopleSoft Query used to find pay errors.
Section manager and Sworn Employment Specialist met with City Legal on sworn overpayment issues (via conference call); with City HR on Parental Leave for Sworn employees; and on EPSL and leave related to COVID after 2020. Section Manager and AD participated in a WebEx with City HR Payroll regarding the cost of payroll processing - the allocation of time dedicated to payroll activities. Section staff participated in the City HRC/ELRD Monthly Conference call. Sworn Employment Specialist worked with City HR ELRD to interpret sworn Acting Pay and Holiday Pay; worked with the Commission on the promotional exam appeal process; Talent Acquisition on Police Trainee questions; Legal regarding rate of pay; and HRIS on rehire wage progression dates. MRU Supervisor held discussions with Legal on CCHs and her testimony as a witness on an appeal.
Section Manager provided consultation to supervisors/managers on performance appraisals, performance concerns, and disciplinary actions. Team supervisors provided consultation on pre-employment out-of-state fingerprinting; obtaining badges for new Officers; parental leave; overpayment issues; an unemployment claim hearing; the acting pay provisions in the Meet and Confer; the impact of Telestaff/Kronos on ESS processes; employees' unsuccessful transition from Call Taker to Dispatcher; and communication issues between a supervisor and employee. The MRU staff continues to provide hourly consultation to employees, supervisors, City medical vendors, and the JEOC team regarding COVID exposures/testing/RTW information.
Polygraph Examiner consulted Training Division personnel on reasonable accommodations to administer exams on persons with disabilities; consulted with supervisors regarding prioritizing Trainee and civilian exams; and daily correspondence with background investigators to address any concerns with Trainee candidates after being referred, prior to retest, and to discuss post-test concerns. Specialists and support staff consulted with the AFS vendor and PD stakeholders regarding issues with contractor badges and with hiring mangers regarding new hire documents. The Sworn Specialist provided consultation on out-of-state fingerprinting; meal breaks; Use It or Lose It leave; and an overturned suspension. A majority of Section staff are continuing to support the MRU's efforts with COVID response issues (collecting, sorting, logging notices/data; submitting reports to management and the JEOC; sending RTW notices to employees/supervisors; fielding calls for information/instruction).
Section manager provided consultation to Communications management on employee performance issues; Employment Specialists provided consultation on the interview, selection and hiring process for the Civilian Response Specialist positions; authorized strength counts; performance appraisals; and overpayment repayment options. The MRU continued to consult with the JEOC representatives, supervisors, employees and administrative staff on COVID exposure notices, leave issues, claim issues, and testing and RTW instructions.