Section Manager met with Section stakeholders (via conference) to discuss the on-boarding process for Recruit Class 149. Employment Specialists processed Sworn promotions for 2 Captains, 3 Lieutenants, 7 Sergeants, and 11 Corporal/Detectives. Civilian Employment Specialist processed 1 lateral transfer, and experienced 9 new vacancies (7 resignations, 1 termination, 1 promotion); and worked with hiring manager to fill a Cadet vacancy.
Section Manager submitted the monthly Attrition Report and fielded an inquiry from the Finance/Personnel Assistant Chief regarding our projected attrition from Oct-Mar in order to determine the need for Class 151 in FY21. The Sworn Employment Specialist processed sworn promotions (1 Captain, 1 Lieutenant, 2 Sergeants, 2 Corporals) effective August 29. The Civilian Employment Specialist processed 2 Resignations, 1 Promotion; 1 Transfer; and 1 Termination.
Section Manager submitted the monthly Attrition Report to stakeholders to provide the status of sworn attrition and the placement of Recruit class start and graduation dates. Civilian Employment Specialist issued the RIF layoff letters to impacted staff, and processed two resignations and two transfers. Sworn Employment Specialists updated the sworn vacancy spreadsheet for promotions to occur October 10.
Section Manager attended Webinar: Moving HR & Finance to The Cloud. Civilian Employment Specialist attended webinar: 3 Ways to Leverage Your Strength as a Leader; and staff completed Kronos/Telestaff training. Medical Records Supervisor and staff viewed Webinars: Purpose Workshop - Lunch & Learn, and Work Smart for Smart Sheet Learning Tool. Internal cross-training continued: sworn retroactive pay for promotees; EIP incentive pays; Reserve Officers; PIRs/IA requests; sworn interview packets.
Sworn Employment Specialist completed the Kronos Training and the Real Talk with OPOM webinar. She trained her peer, staff and field administrative staff on sworn issues and accessing appraisals. Civilian Employment Specialist and staff attended the following training: Lunch & Learn - Blue Zones; PD-Receiving Goods & Services; Kronos; CFW Employee Summit - Mutual Respect & Diversity; and Understanding Emotional Intelligence. Section staff attended the monthly ELRD/HRC teleconference.
Team completed the required Security Awareness Training; MRU Supervisor and staff attended The Communication Compass WebEx; and staff attended Team Excellence WebEx. Staff also received cross-training to assist with processing invoices for the Procurement & Contracts Section, data entry for Kronos/Telestaff, and archiving and destruction of files.
Section team participated in the City HR ELRD/HRC monthly conference call to review new processes; upcoming events; and ask questions of leaders in the different HR disciplines. Sworn Employment Specialist consulted with City Legal regarding suspension/reinstatement payments when an employee is returned to active employment; consulted with City Benefits on a rehired employee's access to the Benefits Portal; and City Payroll regarding vacation used in place of suspension w/o pay for disciplinary cases. Civilian Employment Specialist conducted NEOP for Police Trainees for City HR Records. Medical Records Supervisor met with City Risk Management regarding Occupational Leave exhaustion; and with both Risk and Legal on upcoming occupational cases.
Section Manager and Civilian Employment Specialist worked with PD Executive Staff and City HR to create and implement the Department's RIF Plan, Matrix, and implement the identified RIFs. Section Supervisory Team and AD participated in a conference call with City HR, Class & Comp to discuss the proposed new civilian job classification - Community Service Officer. Section Supervisory staff participated in a joint meeting regarding the PD Out Processing forms; and badge access for our contracted cleaning service. Employment Specialists consulted with City HR, Risk Management and Legal regarding tuition reimbursement, on-boarding a Reserve Officer, the Meet & Confer, officer reinstatements, performance appraisals, and the Holiday Schedules. MRU Supervisor met with City Risk Management and City Legal regarding Occupational Leave exhaustion and upcoming Occupational Case Hearings.
Manager worked with ELRD and PD Executive staff on complaints from sworn officers to ELRD. Manager and Team supervisory staff participated in the City HR/ELRD monthly conference. Civilian Employment Specialist assisted City HR on an unemployment claim. Sworn Employment Specialist consulted with ELRD on a disciplinary document and interpretation of an item in the new Meet & Confer; City HRIS regarding LEO Class step progression errors; HR Records regarding reinstated incentive pays for sworn returning from suspension; City Records Management regarding resuming file destruction; and City Legal regarding the LEO salary increase process. MRU Supervisor met with Risk Management and Legal regarding occupational leave exhaustion, and upcoming occupational cases.
Team provided daily consultation with employees, supervisors, managers and executive staff on a variety of HR issues: COVID policy/instruction; discipline/corrective actions; vendor for statement reconciliation; unemployment hearing chargeback; employee off-duty death; holiday schedules; performance appraisals; separations/retirements/demotions/transfers; and Acting Pay.
Section Manager meet with AD to discuss the implementation process for the changes in new Sworn Meet & Confer Agreement. Employment Specialists provided consultation on the following HR issues: Position and Personnel RIFs; Personal History BG for Recruits; Requesting a File Review; EPSL; changes to the Meet & Confer; Retirements; Performance Evaluations; Terminal Leave Payouts; COVID issues & Sworn Interview processes.
Section Manager provided guidance/consultation to first line supervisors on three disciplinary actions and two Expectation Memo's. Civilian Employment Specialist consulted with management on a proposed MA reclassification. Sworn Employment Specialist provided consultation to employees, supervisors, external entities regarding pre-employment medical screening questions; file reviews, FWEU transcripts; repayment agreements; the COPS Grant hiring process; Meet & Confer interpretations; and sworn attending out-of-town funerals.