FWPD

Goal	Accomplishments Dec-18	Accomplishments Jan-19	Accomplishments Feb-19	Division / Unit / Section	Responsible Party - Lead	Funding Status
C1-FPB Add one Asset Management Technician in FY18.	Goal complete.	Goal complete.	Goal complete.	Asset Management (C)	Asset Forfeiture Manager	Funding Needed
P4-FPB Process at least 90% of invoices within 30 days of receipt.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P5-FPB Process at least 90% of invoices offering cash discounts for prompt payment within the discount period.	On target at 90% on average.	On target at 90% on average.	On target at 90% on average.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P6-FPB Process at least 95% of travel requests within 3 business days of receipt of approved requests.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P7-FPB Process 100% of travel advances for per diem received at least two weeks prior to travel date.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Process ongoing; Purchasing Division will revise methods to field.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P8-FPB Process at least 95% of travel reimbursement requests within 3 business days of receipt of complete and approved requests.	These have been done at approximately 90%.	These have been done at approximately 90%.	These have been done at approximately 90%.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P9-FPB Monitor accounts for compliance regularly to ensure at least 90% of journal entries are complete by month end closing and at least 97% of required journal entries are completed by the month end closing of the following month of the affected transaction.	All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.	All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.	All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.	Procurement and Contract Management Section (P)	Division and Section Manager	No Funding Needed
N1-FPB Work with Human Resource Department to identify and implement a plan to ensure that five key positions are aligned with the complexity of the position responsibilities and/or duties in FY17.	Goal complete.	Goal complete.	Goal complete.	Program Support Division (N)	Division and Section Managers	No Funding Needed
N2-FPB Provide quarterly reports/updates internally and externally for Command staff, City Management, CCPD Board and the public.	CCPD Quarterly Report and Quarterly Crime Reports were developed and provided for distribution purposes.	CCPD Quarterly Report and Quarterly Crime Reports were developed and provided for distribution purposes.	CCPD Quarterly Report and Quarterly Crime Reports were developed and provided for distribution purposes.	Program Support Division (N)	All Division Staff	No Funding Needed
N3-FPB Continue to provide job training opportunities and leadership development for at least 15% of Division staff per year.	36% of Program Support Division employees received one or more training opportunities.	100% of Program Support Division employees received one or more training opportunities.	5% of Program Support Division employees received one or more training opportunities.	Program Support Division (N)	Division and Section Managers	Funding Needed
N4-FPB Increase staff by one Administrative Technician in FY19.	Implementation anticipated in FY19.	Implementation anticipated in FY19.	Implementation anticipated in FY19.	Program Support Division (N)	Division Manager	Funding Needed
P1-FPB Increase the number of Contract and Procurement personnel by two staff to ensure the appropriate amount of resources are provided to execute and manage approximately 250+ agreements and procurement responsibilities assigned to this Section in FY18.	Goal complete.	Goal complete.	Goal complete.	Procurement and Contract Management Section (P)	Section Manager	Funding Needed
P2-FPB Provide quarterly training sessions and materials to the field so that departmental staff are aware of the procurement and contract execution process, how to plan ahead of time, who to contact and how to start the procurement and/or contract execution process.	Staff is developing training materials and working with training division to host a class.	Staff is developing training materials and working with training division to host a class.	Staff is developing training materials and working with training division to host a class.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
P3-FPB Continue to monitor the improper purchasing report and invoice aging report (in collaboration with other Police work groups providing similar services) monthly to keep the Police Department in good standing with City Policy and continue to build good relationships with City Purchasing.	Staff is developing training materials and working with training division to host a class.	Staff is developing training materials and working with training division to host a class.	Staff is developing training materials and working with training division to host a class.	Procurement and Contract Management Section (P)	Section Manager	No Funding Needed
Q1-FPB Provide quality customer service to the public by providing accurate and timely information to the public and to staff as requested.	Staff responds to multiple open records requests each week and typically responds within one day. Staff also processes multiple departmental and City requests for data.	Staff responds to multiple open records requests each week and typically responds within one day. Staff also processes multiple departmental and City requests for data.	Staff responds to multiple open records requests each week and typically responds within one day. Staff also processes multiple departmental and City requests for data.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q2-FPB Assist Technology Services Section with revamping the website to align under the City of Fort Worth website structure and to make crime data enhancements to the City’s open data initiative in FY17.	FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.	FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.	FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q3-FPB Facilitate, implement, and/or track initiatives and goals at least quarterly as outlined and assigned in the Strategic Plan, the Business Plan, and CCPD as well as annual Chief driven initiatives as assigned.	Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.	Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.	Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q4-FPB Create a Five-Year Strategic Plan implementation database showing status of all action items using City Clear Point software in FY17.	Goal completed.	Goal completed.	Goal completed.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q5-FPB Facilitate formal process to prioritize facility needs and develop a more formal procedure or policy for work group/facility moves in FY17.	Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff to prioritize all facility projects and include in Strategic Plan Two-Year Progress Report.	Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff to prioritize all facility projects and include in Strategic Plan Two-Year Progress Report.	Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff to prioritize all facility projects and include in Strategic Plan Two-Year Progress Report.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q6-FPB Assist Property Management annually with the implementation of facility projects once funding is available to ensure facilities are meeting operational need.	Managing several projects including Tactical Center, West Division/Joyce, and Calvert.	Managing several projects including Tactical Center, West Division/Joyce, and Calvert. Held pre-submission meeting for prospective contractors for the South Patrol Division facility.	Managing several projects including new South Division facility, new SWAT vehicle storage, lobby improvements, multi-purpose room improvements, new property room in training shell space, and KXAS lab renovations.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q7-FPB Continue to provide annual facility-related recommendations for incorporation into the Capital Improvement Plan.	Provided updates to the Budget Unit. Updates included in Strategic Plan Two-Year Progress Report.	Provided updates to the Budget Unit. Updates included in Strategic Plan Two-Year Progress Report.	Provided updates to the Budget Unit. Updates included in Strategic Plan Two-Year Progress Report.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q8-FPB Provide support to the Crime Control and Prevention District Board of Directors by continuing to make improvements to the data provided and by assisting with the educational efforts leading to the next renewal election in 2019.	Worked on the FY19 overview document. Began collecting data for the 1st quarter CCPD Program Performance Report for February CCPD Board meeting.	Completed 1st quarter CCPD Program Performance Report for February CCPD Board meeting.	Began collecting data for the 2nd quarter CCPD Program Performance Report.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q9-FPB Maintain departmental GIS layers monthly on behalf of the Department, and incorporate improvements as appropriate.	Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.	Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.	Senior Planner reviews and makes updates to city limits, Neighborhood Police Officer (NPO) names, facility updates, and other data monthly as needed.	Research & Planning Section (Q)	Research & Planning Staff	No Funding Needed
Q10-FPB Analyze workload and provide justification for one additional senior planner position to support departmental growth (FY19).	Continue to review.	Continue to review.	Continue to review.	Research & Planning Section (Q)	Section Manager	Funding Needed
Q11-FPB Increase staff by one senior planner in FY19.	Continue to review.	Continue to review.	Continue to review.	Research & Planning Section (Q)	Section Manager	Funding Needed
R1-FPB Continue to analyze workload and provide justification for three additional positions (FY19-FY21) in support of department growth and technological advancements to increase capacity and efficiencies.	Due to IT Consolidation, the 2 needs assessments were pulled and will be submitted with new titles.	Due to IT Consolidation, the 2 needs assessments were pulled and will be submitted with new titles.	2 needs assessments pending; #850 Sr IT Programmer, #851 2-IT Support Analysts I.	Technology Services Section (R)	Section Manager	Funding Needed
*R2-FPB Continue to implement technological advancements to increase officer capabilities, increase efficiencies and provide improved customer service to the community each year.**	Implementation expected in FY19.	Implementation expected in FY19.	Implementation expected in FY19.	Technology Services Section (R)	TSS Staff	Funding Needed
*R3-FPB Continue to conduct research to advance the department in the use of technology in support of law enforcement each year.**	5 new technologies reviewed so far this fiscal year.	6 new technologies reviewed so far this fiscal year.	8 new technologies reviewed so far in FY19.	Technology Services Section (R)	TSS Staff	Funding Needed

C1-FPB Add one Asset Management Technician in FY18.

Goal complete.

Asset Management (C)

Asset Forfeiture Manager

Funding Needed

P4-FPB Process at least 90% of invoices within 30 days of receipt.

Process ongoing; Purchasing Division will revise methods to field.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P5-FPB Process at least 90% of invoices offering cash discounts for prompt payment within the discount period.

On target at 90% on average.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P6-FPB Process at least 95% of travel requests within 3 business days of receipt of approved requests.

Process ongoing; Purchasing Division will revise methods to field.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P7-FPB Process 100% of travel advances for per diem received at least two weeks prior to travel date.

Process ongoing; Purchasing Division will revise methods to field.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P8-FPB Process at least 95% of travel reimbursement requests within 3 business days of receipt of complete and approved requests.

These have been done at approximately 90%.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P9-FPB Monitor accounts for compliance regularly to ensure at least 90% of journal entries are complete by month end closing and at least 97% of required journal entries are completed by the month end closing of the following month of the affected transaction.

All accounts were monitored and reconciled regularly and timely. Journal entries were submitted and posted within deadlines of month end closing.

Procurement and Contract Management Section (P)

Division and Section Manager

No Funding Needed

N1-FPB Work with Human Resource Department to identify and implement a plan to ensure that five key positions are aligned with the complexity of the position responsibilities and/or duties in FY17.

Goal complete.

Program Support Division (N)

Division and Section Managers

No Funding Needed

N2-FPB Provide quarterly reports/updates internally and externally for Command staff, City Management, CCPD Board and the public.

CCPD Quarterly Report and Quarterly Crime Reports were developed and provided for distribution purposes.

Program Support Division (N)

All Division Staff

No Funding Needed

N3-FPB Continue to provide job training opportunities and leadership development for at least 15% of Division staff per year.

36% of Program Support Division employees received one or more training opportunities.

100% of Program Support Division employees received one or more training opportunities.

5% of Program Support Division employees received one or more training opportunities.

Program Support Division (N)

Division and Section Managers

Funding Needed

N4-FPB Increase staff by one Administrative Technician in FY19.

Implementation anticipated in FY19.

Program Support Division (N)

Division Manager

Funding Needed

P1-FPB Increase the number of Contract and Procurement personnel by two staff to ensure the appropriate amount of resources are provided to execute and manage approximately 250+ agreements and procurement responsibilities assigned to this Section in FY18.

Goal complete.

Procurement and Contract Management Section (P)

Section Manager

Funding Needed

P2-FPB Provide quarterly training sessions and materials to the field so that departmental staff are aware of the procurement and contract execution process, how to plan ahead of time, who to contact and how to start the procurement and/or contract execution process.

Staff is developing training materials and working with training division to host a class.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

P3-FPB Continue to monitor the improper purchasing report and invoice aging report (in collaboration with other Police work groups providing similar services) monthly to keep the Police Department in good standing with City Policy and continue to build good relationships with City Purchasing.

Staff is developing training materials and working with training division to host a class.

Procurement and Contract Management Section (P)

Section Manager

No Funding Needed

Q1-FPB Provide quality customer service to the public by providing accurate and timely information to the public and to staff as requested.

Staff responds to multiple open records requests each week and typically responds within one day. Staff also processes multiple departmental and City requests for data.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q2-FPB Assist Technology Services Section with revamping the website to align under the City of Fort Worth website structure and to make crime data enhancements to the City’s open data initiative in FY17.

FWPD website will have a similar platform as a new City website that is in development. In the interim, FWPD has updated the content and overall look of the current website. Strategic Plan progress, patrol division information, and crime data are included on the redesigned site.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q3-FPB Facilitate, implement, and/or track initiatives and goals at least quarterly as outlined and assigned in the Strategic Plan, the Business Plan, and CCPD as well as annual Chief driven initiatives as assigned.

Staff created a Strategic Plan Implementation Dashboard in ClearPoint for monthly reports; provided monthly updates for Business Plan, and finalized quarterly CCPD Performance Reports.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q4-FPB Create a Five-Year Strategic Plan implementation database showing status of all action items using City Clear Point software in FY17.

Goal completed.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q5-FPB Facilitate formal process to prioritize facility needs and develop a more formal procedure or policy for work group/facility moves in FY17.

Strategic Plan includes prioritized list of major facility needs. Worked with Executive Staff to prioritize all facility projects and include in Strategic Plan Two-Year Progress Report.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed

Q6-FPB Assist Property Management annually with the implementation of facility projects once funding is available to ensure facilities are meeting operational need.

Managing several projects including Tactical Center, West Division/Joyce, and Calvert.

Managing several projects including Tactical Center, West Division/Joyce, and Calvert. Held pre-submission meeting for prospective contractors for the South Patrol Division facility.

Managing several projects including new South Division facility, new SWAT vehicle storage, lobby improvements, multi-purpose room improvements, new property room in training shell space, and KXAS lab renovations.

Research & Planning Section (Q)

Research & Planning Staff

No Funding Needed