Records Division

Support Bureau
Goal Accomplishments
Sep-19 		Accomplishments
Oct-19 		Accomplishments
Nov-19 		Division / Unit / Section Responsible Party - Lead Funding Status
AG1-SB Submit a plan to eliminate multiple identifying numbers for individuals listed in the Records Management System.

Data conversion will be starting in October. We still will need additional staff for quality control.

Data conversion will be starting in October. We still will need additional staff for quality control.

Data transfer for Warrants had some issues.  Waiting on Central Square to solve these.  We will be meeting with ID staff next month to get a plan in place for their workload and prioritize, to include the MNI merging process.  
  • Warrants and Identification Unit (AG)
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  • Property & Records Manager
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  • Funding Needed
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    AG2-SB Improve the Laserfiche jail records project to make the process easier to accomplish and look at a way to electronically send records to Laserfiche and file instead of printing and rescanning.

    Still waiting on desktop to install. Asked for meeting with IT for indexing and assistance with laserfiche process. Email was sent for an update and setting up meeting this next month with IT on the indexing of Tritech data since Data conversion will start beginning of October.

    Still waiting on desktop to install. Asked for meeting with IT for indexing and assistance with laserfiche process. Email was sent for an update and setting up meeting this next month with IT on the indexing of Tritech data since Data conversion will start beginning of October.

    IT was to re-index so that the new Tritech Jail records could pull in the metadata to Laserfiche.  We met with them mid-November and will update next month, once this is completed.  
  • Warrants and Identification Unit (AG)
    •
  • Property & Records Manager
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  • Funding Needed
    •
    AG3-SB Conduct workload analysis and evaluate staffing needs annually to determine if additional staff is needed.

    All position are filled. Allen Fox promoted to Lead on midnight shift.  Added new responsibility for Class C assaults/fingerprinting at Municipal Court. Will share responsibility with MC liaisons and Marshall's office. Will monitor this to see what it takes away from.  

    All position are filled. Allen Fox promoted to Lead on midnight shift.  Added new responsibility for Class C assaults/fingerprinting at Municipal Court. Will share responsibility with MC liaisons and Marshall's office. Will monitor this to see what it takes away from

    Filled one position, Briana Solis, stared the week of Thanksgiving and the second postion wil start Christmas week.  Ricarda Cerda.  Ricardo worked in ID previously.  
  • Warrants and Identification Unit (AG)
    •
  • Property & Records Manager
    •
  • Funding Needed
    •
    AG4-SB Increase staff by one Identification Technician.

    Same- no change.  Needs assessment is still on the books for this position. Need funding.  

    Same- no change.  Needs assessment is still on the books for this position. Need funding.  

    Same- no change.  Needs assessment is still on the books for this position.  Need funding.  
  • Warrants and Identification Unit (AG)
    •
  • Property & Records Manager
    •
  • Funding Needed
    •
    AH1-SB Evaluate staffing needs annually to ensure personnel are able to adequately handle call load, averaging less than 10 calls being held to pass on to the following shift.

    Still don't have "information reports" ready for online reporting. Due to NIBRS certification changes in software. Won't occur until the certification is complete. Needs assessment for additional staff is being revised and will be submitted next month.  

    Still don't have "information reports" ready for online reporting. Due to NIBRS certification changes in software. Won't occur until the certification is complete. Needs assessment for additional staff is being revised and will be submitted next month.  

    We have had openings filled and opened up this month.  We had two new hires which started Thanksgiving week.  We had three tech promote to Sr (Lead positions) opening up three spots.  We have one tech position who is leaving and going to Major case.   That leaves us with 4 openings at the end of November.  FWPD HR is still Making us "hold" one position for the recruit.  The recruit has an estimated "return to work" on January 20, 2020.  We have paperwork in to transfer a Communication employee to DRU, which is expected to occur mid December.  Leaving us with 2 openings we can fill.  Interviews are occurring in mid December for the two positions that we are looking to fill.  
  • Data Reporting Unit (AH)
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  • Property & Records Manager
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  • Funding Needed
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    AH2-SB Implement training program to increase staff retention.

    Completed.

    Completed.

    Completed.
  • Data Reporting Unit (AH)
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  • Property & Records Manager
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  • No Funding Needed
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    AI2-SB Finalize the Accident Report contract to sell accident reports online and include in kiosks that would be available in all divisions for citizens to purchase reports from the kiosk or online.

    Waiting for funding from IT to fund Kiosk and software to run Kiosk. Reports are available online for citizens to purchase.  

    Waiting for funding from IT to fund Kiosk and software to run Kiosk. Reports are available online for citizens to purchase.  

    Waiting for funding from IT to fund Kiosk and software to run Kiosk. Reports are available online for citizens to purchase.  
  • Property Records Management Unit (AI)
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  • Property & Records Manager
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  • Funding Needed
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