Records Division

Support Bureau
Goal Accomplishments
Jul-19 		Accomplishments
Aug-19 		Accomplishments
Sep-19 		Division / Unit / Section Responsible Party - Lead Funding Status
AG1-SB Submit a plan to eliminate multiple identifying numbers for individuals listed in the Records Management System.

No change- FWPD IT doesn't want to purge data at this time before the data conversion.  Will need additional staffing if the department wants to keep on top of this issue with the software and duplicate MNI's.  

No change. Will need additional staff for quality control to merge MNI's. Needs assessment TBD.      

Data conversion will be starting in October. We still will need additional staff for quality control.
  • Warrants and Identification Unit (AG)
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  • Property & Records Manager
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  • Funding Needed
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    AG2-SB Improve the Laserfiche jail records project to make the process easier to accomplish and look at a way to electronically send records to Laserfiche and file instead of printing and rescanning.

    Purchase of scanners is pending.

    Scanners were supposed to be delivered on August 15th. Waiting on desktop to install. Asked for meeting with IT for indexing and assistance with laserfiche process.  

    Still waiting on desktop to install. Asked for meeting with IT for indexing and assistance with laserfiche process. Email was sent for an update and setting up meeting this next month with IT on the indexing of Tritech data since Data conversion will start beginning of October.
  • Warrants and Identification Unit (AG)
    •
  • Property & Records Manager
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  • Funding Needed
    •
    AG3-SB Conduct workload analysis and evaluate staffing needs annually to determine if additional staff is needed.

    Warrant/ID technician positions are filled.  Sr position on midnights posting closed last week.  Interviews will be scheduled in the next two weeks.    

    Interview for Lead will occur first of next month. All other positions are filled.  

    All position are filled. Allen Fox promoted to Lead on midnight shift.  Added new responsibility for Class C assaults/fingerprinting at Municipal Court. Will share responsibility with MC liaisons and Marshall's office. Will monitor this to see what it takes away from.  
  • Warrants and Identification Unit (AG)
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  • Property & Records Manager
    •
  • Funding Needed
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    AG4-SB Increase staff by one Identification Technician.

    Same- no change.  Needs assessment is still on the books for this position.  Need funding.  

    Needs assessment is still on the books for this position. Need funding.  

    Same- no change.  Needs assessment is still on the books for this position. Need funding.  
  • Warrants and Identification Unit (AG)
    •
  • Property & Records Manager
    •
  • Funding Needed
    •
    AH1-SB Evaluate staffing needs annually to ensure personnel are able to adequately handle call load, averaging less than 10 calls being held to pass on to the following shift.

    DRU has been unable to keep up with the workload even though they are now fully staffed.  Online reports will being again on August 15th.  We have been paying mandatory 4 hours of OT to keep up with the demand.  There are over 2500 reports to be reviewed.  This process takes longer because of the software changes.  NIBRS has hired the 4th position.  They are 1 tech short on midnights and 2 senior position on midnights is open.  Interviews are scheduled.  

    Online reports are now up and running for offenses only. Information only reports will go online towards the end of September (after set and testing in Training and then upgrade to production for RMS). Ms. Ragsdale is preparing a Needs Assessment for staffing regarding our increasing workloads for this unit. This should be completed next month.  

    Still don't have "information reports" ready for online reporting. Due to NIBRS certification changes in software. Won't occur until the certification is complete. Needs assessment for additional staff is being revised and will be submitted next month.  
  • Data Reporting Unit (AH)
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  • Property & Records Manager
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  • Funding Needed
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    AH2-SB Implement training program to increase staff retention.

    Completed.

    Completed.

    Completed.
  • Data Reporting Unit (AH)
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  • Property & Records Manager
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  • No Funding Needed
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    AI2-SB Finalize the Accident Report contract to sell accident reports online and include in kiosks that would be available in all divisions for citizens to purchase reports from the kiosk or online.

    Waiting for funding from IT to fund Kiosk and software to run Kiosk. Reports are available online for citizens to purchase.  

    Waiting for funding from IT to fund Kiosk and software to run Kiosk. Reports are available online for citizens to purchase.  

    Waiting for funding from IT to fund Kiosk and software to run Kiosk. Reports are available online for citizens to purchase.  
  • Property Records Management Unit (AI)
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  • Property & Records Manager
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  • Funding Needed
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