Property and Evidence Management Division

Support Bureau
Goal Accomplishments
Sep-19 		Accomplishments
Oct-19 		Accomplishments
Nov-19 		Division / Unit / Section Responsible Party - Lead Funding Status
I1-PB Explore acquiring impound management software to improve the efficiency of the Vehicle Impound Division. Many processes required for operations are performed manually, but new technology will allow the automation of these tasks. Accurate inventory and accountability is essential as well as evidence control and protection.

Implemented the Aries software to manage the Auto Pound and Towing.

Implemented the Aries software to manage the Auto Pound and Towing.

Implemented the Aries software to manage the Auto Pound and Towing. Presentation to City Council with updates on AutoReturn system.
  • Auto Pound
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  • Division Manager
    •
  • Funding Needed
    •
    I2-PB Plan and secure funding for lighting and surface preparations needed for a new auto impound area to be created as a result of the Trinity River Water District project.

    Site suitability study in progress by  Property Management for new Auto Pound location said we are currently waiting on an updated survey from the property owner.  

    Site suitability study in progress by  Property Management for new Auto Pound location said we are currently waiting on an updated survey from the property owner.  Provided square footage needed for office space / property storage / vehicle storage to Becky McGibson for 2022 Bond 

    No new updates. Provided square footage needed for office space / property storage / vehicle storage to Becky McGibson for 2022 Bond 
  • Auto Pound
    •
  • Division Manager
    •
  • Funding Needed
    •
    I3-PB Auction vehicles as soon as they are eligible for auction to ensure no more than 200 vehicles are on the lot, which will result in increased revenue and provides storage space for vehicles that are required to remain in inventory due to owner notifications and investigative holds.

    Currently working with staff to understand the current vehicle auction process - will be actively looking for additional auction company to assist with vehicle removals from lot to auction location - retraining staff on auction process

    Currently working with staff to understand the current vehicle auction process - will be actively looking for additional auction company to assist with vehicle removals from lot to auction location - retraining staff on auction process / continuously moving cars to auction. Currently researching ways to streamline system and get cars out to auction at a faster pace.

    currently testing Auto Data Direct system to assist with getting letters sent  to vehicle owners in a more timely manner which will assist with getting cars to auction quicker.
  • Auto Pound
    •
  • Division Manager
    •
  • No Funding Needed
    •
    AJ1-SB Implement bar coding system for property and evidence take in.

    Completed.

    Completed.

    Completed.
  • Property Records Management Unit (AI)
    •
  • Property & Records Manager
    •
  • Funding Needed
    •
    AJ2-SB Upgrade security camera system.

    Waiting on M. Munday to advise when new contract takes effect to work with new company for upgrades.    
    Newly contracted security company has been out to site to see what's needed to replace current system - now waiting on work to be completed

    Newly contracted security company has been out to site to see what's needed to replace current system - now waiting on work to be completed
  • Property Records Management Unit (AI)
    •
  • Property & Records Manager
    •
  • No Funding Needed
    •
    AJ3-SB Obtain additional storage for the property and evidence room to include new refrigeration for blood/DNA evidence and warehouse space for long term homicide/sexual assault DNA evidence.

    No change- waiting on architect design and approval meetings.      

    No change- waiting on architect design and approval meetings.      

    Moving forward. No changes.
  • Property Records Management Unit (AI)
    •
  • Property & Records Manager
    •
  • Funding Needed
    •