Property/Records Management Division

Support Bureau
Goal Accomplishments
Jan-19 		Accomplishments
Feb-19 		Accomplishments
Mar-19 		Division / Unit / Section Responsible Party - Lead Funding Status
AG1-SB Submit a plan to eliminate multiple identifying numbers for individuals listed in the Records Management System.

No change.  MNI's will be processed once Data Conversion happens.  No ETA yet from the software company.    

No change.  MNI's will be processed once Data Conversion happens.  No ETA yet from the software company.    

No change.  MNI's will be processed once Data Conversion happens.  No ETA yet from the software company
  • Warrants and Identification Unit (AG)
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  • Property & Records Manager
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  • Funding Needed
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    AG2-SB Improve the Laserfiche jail records project to make the process easier to accomplish and look at a way to electronically send records to Laserfiche and file instead of printing and rescanning.

    Same- no change- Funding needed for more licenses for Laserfiche at $75 a person x 12.  $900 needed for licensing and $1,500 for additional scanners.  

    Same- no Change- Funding needed for more licenses for Laserfiche at $75 a person x 12.   $900 needed for licensing and $1500 for additional scanners.  

    Same- no Change- Funding needed for more licenses for Laserfiche at $75 a person x 12.   $900 needed for licensing and $1500 for additional scanners.  
  • Warrants and Identification Unit (AG)
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  • Property & Records Manager
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  • Funding Needed
    •
    AG3-SB Conduct workload analysis and evaluate staffing needs annually to determine if additional staff is needed.

    Warrant ID is one position down.  Position to be filled on February 25th.  Still waiting on one position to be filled and still needs to be funded.  

    Warrant ID is one position down.  Position to be filled on February 25th.  Still waiting on one position to be filled and still needs to be funded.  

    Warrant ID is fully staffed.  They are working through the new RMS processes and we should have a better idea of staffing in the next couple of months.  
  • Warrants and Identification Unit (AG)
    •
  • Property & Records Manager
    •
  • Funding Needed
    •
    AG4-SB Increase staff by one Identification Technician.

    Same- no change.  Needs assessment is still on the books for this position.  Need funding.  

    Same- no change.  Needs assessment is still on the books for this position.  Need funding.  

    Same- no change.  Needs assessment is still on the books for this position.  Need funding.  
  • Warrants and Identification Unit (AG)
    •
  • Property & Records Manager
    •
  • Funding Needed
    •
    AH1-SB Evaluate staffing needs annually to ensure personnel are able to adequately handle call load, averaging less than 10 calls being held to pass on to the following shift.

    Met with software companies regarding online reporting.  It looks like we will not be able to do online reporting for 6 to 8 months when new version of software will be implemented.  Staff will be meeting with Lexis Nexis to more streamline approval process with online reports.  DRU has 4 vacancies.  Interviews occurring Feb 13th and 14th.  6 confirmed for interviews

    Met with software companies regarding online reporting.  Staff will be meeting with Lexis Nexis to more streamline approval process with online reports.  We will start with "Theft" reports.  DRU has 2 applicants processing for start dates and interviews scheduled for 2 more techs occurring week of March 12th.   

    Evaluate staffing needs annually to ensure personnel are able to adequately handle call load, averaging less than 10 calls being held to pass on to the following shift.  
  • Data Reporting Unit (AH)
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  • Property & Records Manager
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  • Funding Needed
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    AH2-SB Implement training program to increase staff retention.

    Completed.

    Completed.

    Completed.
  • Data Reporting Unit (AH)
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  • Property & Records Manager
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  • No Funding Needed
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    AJ1-SB Implement bar coding system for property and evidence taken in.

    Bar coding system implemented with new RMS system.    

    Bar coding system implemented with new RMS system.    

    Bar coding system implemented with new RMS system.    
  • Property Records Management Unit (AI)
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  • Property & Records Manager
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  • Funding Needed
    •
    AI2-SB Finalize the Accident Report contract to sell accident reports online and include in kiosks that would be available in all divisions for citizens to purchase reports from the kiosk or online.

    Same- Waiting for funding from IT to fund Kiosk and software to run Kiosk.  Reports are available online for citizens to purchase.  

    Same- Waiting for funding from IT to fund Kiosk and software to run Kiosk.  Reports are available online for citizens to purchase.  

    Same- Waiting for funding from IT to fund Kiosk and software to run Kiosk.  Reports are available online for citizens to purchase.  
  • Property Records Management Unit (AI)
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  • Property & Records Manager
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  • Funding Needed
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    AJ2-SB Upgrade security camera system.
    No change-  Need funding- Cameras needed in Auction room, file room, supply room, and vestibule per IAD audit.    

    No change-  Need funding- Cameras needed in Auction room, file room, supply room, and vestibule per IAD audit.    

    No change-  Need funding- Cameras needed in Auction room, file room, supply room, and vestibule per IAD audit
  • Property Records Management Unit (AI)
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  • Property & Records Manager
    •
  • No Funding Needed
    •
    AJ3-SB Obtain additional storage for the property and evidence room to include new refrigeration for blood/DNA evidence and warehouse space for long term homicide/sexual assault DNA evidence.

    Architect to bid for RFP and will be picked this coming summer to start planning of this project.  

    Architect to bid for RFP and will be picked this coming summer to start planning of this project.  

    Architect will be selected on May 8th to start the design and implementation for ths project.    
  • Property Records Management Unit (AI)
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  • Property & Records Manager
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  • Funding Needed
    •