| Complete Assignment of Contract and Name Change requests within 60 days.FMS-Financial Mgmt Services |
Measure Definition & Importance |
This KPI will measure the average number of days to complete Vendor Assignments and Name Changes requests. This measure will help monitor the time the vendor account is on hold and unable to receive payment due to the assignment or name change request.
Analysis | |
Complete Assignment of Contract and Name Change requests within 60 days. |
Service Areas |
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FMS.1.6 Vendor Management
FMS-Financial Mgmt Services
Attachments |
Measure Data | Last Calculated 11 days ago |
| Period |  | Status | Completed assignments of contracts and name change | Overall Target | High Variance (FY Target) | Low Variance |
|---|---|---|---|---|---|---|
| Oct-18 |  | Monitoring/No Info | ||||
| Nov-18 | | Monitoring/No Info | ||||
| Dec-18 | | Monitoring/No Info | ||||
| Jan-19 | | Monitoring/No Info | ||||
| Feb-19 | | Monitoring/No Info | ||||
| Mar-19 | | Monitoring/No Info | ||||
| Apr-19 | | Monitoring/No Info | ||||
| May-19 | | Monitoring/No Info | ||||
| Jun-19 | | Monitoring/No Info | ||||
| Jul-19 | | Monitoring/No Info | ||||
| Aug-19 | | Monitoring/No Info | ||||
| Sep-19 | | Monitoring/No Info | ||||
| Oct-19 | | On Target | 18.00 | 30.00 | 50.00 | 60.00 |
| Nov-19 | | On Target | 0.00 | 30.00 | 50.00 | 60.00 |
| Dec-19 | | On Target | 1.50 | 30.00 | 50.00 | 60.00 |
| Jan-20 | | On Target | 7.70 | 30.00 | 50.00 | 60.00 |
| Feb-20 | | On Target | 7.78 | 30.00 | 50.00 | 60.00 |
| Mar-20 | | On Target | 7.00 | 30.00 | 50.00 | 60.00 |
| Apr-20 | | On Target | 7.30 | 30.00 | 50.00 | 60.00 |
| May-20 | | On Target | 0.00 | 30.00 | 50.00 | 60.00 |
| Jun-20 | | On Target | 10.33 | 30.00 | 50.00 | 60.00 |
| Jul-20 | | On Target | 11.37 | 30.00 | 50.00 | 60.00 |
| Aug-20 | | On Target | 0.00 | 30.00 | 50.00 | 60.00 |
| Sep-20 | | On Target | 8.45 | 30.00 | 50.00 | 60.00 |
| Oct-20 | | On Target | 1.00 | 30.00 | 50.00 | 60.00 |
| Nov-20 | | On Target | 8.07 | 30.00 | 50.00 | 60.00 |
| Dec-20 | | On Target | 11.40 | 30.00 | 50.00 | 60.00 |
| Jan-21 | | On Target | 11.40 | 30.00 | 50.00 | 60.00 |
| Feb-21 | | On Target | 6.00 | 30.00 | 50.00 | 60.00 |
| Mar-21 | | On Target | 8.00 | 30.00 | 50.00 | 60.00 |
| Apr-21 | | On Target | 7.00 | 30.00 | 50.00 | 60.00 |
| May-21 | | On Target | 4.30 | 30.00 | 50.00 | 60.00 |
| Jun-21 | | On Target | 10.50 | 30.00 | 50.00 | 60.00 |
| Jul-21 | | On Target | 3.50 | 30.00 | 50.00 | 60.00 |
| Aug-21 | | On Target | 3.70 | 30.00 | 50.00 | 60.00 |
| Sep-21 | | On Target | 3.00 | 30.00 | 50.00 | 60.00 |
| Oct-21 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 | |
| Nov-21 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 | |
| Dec-21 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 | |
| Jan-22 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 | |
| Feb-22 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 | |
| Mar-22 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 | |
| Apr-22 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 | |
| May-22 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 | |
| Jun-22 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 | |
| Jul-22 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 | |
| Aug-22 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 | |
| Sep-22 | | Monitoring/No Info | 30.00 | 50.00 | 60.00 |
Data Source Details & Calculation Information |
An excel spreadsheet is managed by Vendor Management to track vendor Assignment of Contract and Name Change requests. This spreadsheet will track and monitor the dates that the request is submitted, when all necessary paperwork is received, when the required signatures from legal and city staff are received, and when the request has been completed and updated in the PeopleSoft Financials Supplier module.
Path = Fin Dept Only (X:) > Purchasing > Vendor Management > Name Changes > Name Changes Assignments Tracking
Date Request Finalized - Date paperwork signatures received = # of Days
=Days(end date,start date), Average Sum of days
Performance Liaison |
| MG | Michelle Green (FMS-Financial Management Systems) |
Input Method |
Is this measure a KPI? |
Measure Type |
Comparative Data |
Data Owner |
Measure ID |
Target Type |
Performance Liaison Notes |
Administrator Notes |