| Reduce the number of expedited requests for Purchasing M&Cs.FMS-Financial Mgmt Services |
Measure Definition & Importance |
This KPI will measure the percentage of Purchasing M&C's that are requested to be expedited. By reviewing the number of Purchasing M&C's entered vs number of expedited requests, this will help Purchasing reduce the number of expedited requests to allow for better business practices and making target Council Agenda dates.
Path Fin Dept Only (X:) > Purchasing > M&C Memos
Analysis | |
Reduce the number of expedited requests for Purchasing M&Cs. |
Service Areas |
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FMS.1.5 Purchasing
FMS-Financial Mgmt Services
Attachments |
Measure Data | Last Calculated 11 days ago |
| Period |  | Status | % of expedited requests | Overall Target | High Variance (FY Target) | Low Variance |
|---|---|---|---|---|---|---|
| Oct-18 |  | Monitoring/No Info | ||||
| Nov-18 | | Monitoring/No Info | ||||
| Dec-18 | | Monitoring/No Info | ||||
| Jan-19 | | Monitoring/No Info | ||||
| Feb-19 | | Monitoring/No Info | ||||
| Mar-19 | | Monitoring/No Info | ||||
| Apr-19 | | Monitoring/No Info | ||||
| May-19 | | Monitoring/No Info | ||||
| Jun-19 | | Monitoring/No Info | ||||
| Jul-19 | | Monitoring/No Info | ||||
| Aug-19 | | Monitoring/No Info | ||||
| Sep-19 | | Monitoring/No Info | ||||
| Oct-19 | | On Target | 30.00% | 100.00 | 30.00 | 50.00 |
| Nov-19 |  | Lagging | 36.00% | 100.00 | 30.00 | 50.00 |
| Dec-19 | | Lagging | 44.00% | 100.00 | 30.00 | 50.00 |
| Jan-20 | | Lagging | 40.00% | 100.00 | 30.00 | 50.00 |
| Feb-20 | | On Target | 11.00% | 100.00 | 30.00 | 50.00 |
| Mar-20 | | On Target | 13.00% | 100.00 | 30.00 | 50.00 |
| Apr-20 | | On Target | 0% | 100.00 | 30.00 | 50.00 |
| May-20 | | On Target | 13.00% | 100.00 | 30.00 | 50.00 |
| Jun-20 | | On Target | 30.00% | 100.00 | 30.00 | 50.00 |
| Jul-20 | | On Target | 0% | 100.00 | 30.00 | 50.00 |
| Aug-20 | | On Target | 17.00% | 100.00 | 30.00 | 50.00 |
| Sep-20 | | Lagging | 48.00% | 100.00 | 30.00 | 50.00 |
| Oct-20 | | On Target | 8.00% | 100.00 | 30.00 | 50.00 |
| Nov-20 | | On Target | 25.00% | 100.00 | 30.00 | 50.00 |
| Dec-20 | | On Target | 13.00% | 100.00 | 30.00 | 50.00 |
| Jan-21 | | On Target | 20.00% | 100.00 | 30.00 | 50.00 |
| Feb-21 | | On Target | 0% | 100.00 | 30.00 | 50.00 |
| Mar-21 | | On Target | 20.00% | 100.00 | 30.00 | 50.00 |
| Apr-21 | | On Target | 14.00% | 100.00 | 30.00 | 50.00 |
| May-21 | | On Target | 0% | 100.00 | 30.00 | 50.00 |
| Jun-21 | | Lagging | 44.00% | 100.00 | 30.00 | 50.00 |
| Jul-21 | | On Target | 0% | 100.00 | 30.00 | 50.00 |
| Aug-21 | | On Target | 17.00% | 100.00 | 30.00 | 50.00 |
| Sep-21 | | On Target | 26.00% | 100.00 | 30.00 | 50.00 |
| Oct-21 | | On Target | 29.00% | 100.00 | 30.00 | 50.00 |
| Nov-21 | | Monitoring/No Info | 100.00 | 30.00 | 50.00 | |
| Dec-21 | | Monitoring/No Info | 100.00 | 30.00 | 50.00 | |
| Jan-22 | | Monitoring/No Info | 100.00 | 30.00 | 50.00 | |
| Feb-22 | | Monitoring/No Info | 100.00 | 30.00 | 50.00 | |
| Mar-22 | | Monitoring/No Info | 100.00 | 30.00 | 50.00 | |
| Apr-22 | | Monitoring/No Info | 100.00 | 30.00 | 50.00 | |
| May-22 | | Monitoring/No Info | 100.00 | 30.00 | 50.00 | |
| Jun-22 | | Monitoring/No Info | 100.00 | 30.00 | 50.00 | |
| Jul-22 | | Monitoring/No Info | 100.00 | 30.00 | 50.00 | |
| Aug-22 | | Monitoring/No Info | 100.00 | 30.00 | 50.00 | |
| Sep-22 | | Monitoring/No Info | 100.00 | 30.00 | 50.00 |
Data Source Details & Calculation Information |
An excel spreadsheet tracking the Purchasing M&C's will be created and maintained with the Council Agenda date and any expedited requests. By utilizing the M&C Dashboard, we are able to research M&C's entered and any expedited requests. Purchasing admin staff will maintain the spreadsheet and catalog any expedited requests to track our percentage rate.
Expedited #/Total M&C = %
Performance Liaison |
| MG | Michelle Green (FMS-Financial Management Systems) |
Input Method |
Is this measure a KPI? |
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Comparative Data |
Data Owner |
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Performance Liaison Notes |
Administrator Notes |