| Complete PeopleSoft contract from City Secretary Contract within 3 business days.FMS-Financial Mgmt Services |
Measure Definition & Importance |
This KPI will measure the average number of days taken for Purchasing PeopleSoft contracts to be entered resulting from a City Secretary Contract. By completing the PeopleSoft contract request within the goal of 3 business days, this will help reduce the wait time for city departments needing to utilize their contract agreements.
Analysis | |
Complete PeopleSoft contract from City Secretary Contract within 3 business days. |
Service Areas |
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FMS.1.5 Purchasing
FMS-Financial Mgmt Services
Attachments |
Measure Data | Last Calculated 11 days ago |
| Period |  | Status | Completed Peoplesoft contracts within 3 days | Overall Target | High Variance (FY Target) | Low Variance |
|---|---|---|---|---|---|---|
| Oct-18 |  | Monitoring/No Info | ||||
| Nov-18 | | Monitoring/No Info | ||||
| Dec-18 | | Monitoring/No Info | ||||
| Jan-19 | | Monitoring/No Info | ||||
| Feb-19 | | Monitoring/No Info | ||||
| Mar-19 | | Monitoring/No Info | ||||
| Apr-19 | | Monitoring/No Info | ||||
| May-19 | | Monitoring/No Info | ||||
| Jun-19 | | Monitoring/No Info | ||||
| Jul-19 | | Monitoring/No Info | ||||
| Aug-19 | | Monitoring/No Info | ||||
| Sep-19 | | Monitoring/No Info | ||||
| Oct-19 | | Lagging | 3.64 | 3.00 | 5.00 | |
| Nov-19 | | On Target | 2.68 | 3.00 | 5.00 | |
| Dec-19 | | On Target | 3.00 | 3.00 | 5.00 | |
| Jan-20 | | On Target | 2.75 | 3.00 | 5.00 | |
| Feb-20 | | Lagging | 3.23 | 3.00 | 5.00 | |
| Mar-20 | | On Target | 1.00 | 3.00 | 5.00 | |
| Apr-20 | | On Target | 1.50 | 3.00 | 5.00 | |
| May-20 | | On Target | 3.00 | 3.00 | 5.00 | |
| Jun-20 | | Lagging | 3.31 | 3.00 | 5.00 | |
| Jul-20 | | Lagging | 4.35 | 3.00 | 5.00 | |
| Aug-20 |  | Insufficient Progress | 8.00 | 3.00 | 5.00 | |
| Sep-20 | | Insufficient Progress | 5.27 | 3.00 | 5.00 | |
| Oct-20 | | On Target | 2.00 | 3.00 | 5.00 | |
| Nov-20 | | Insufficient Progress | 5.42 | 3.00 | 5.00 | |
| Dec-20 | | Insufficient Progress | 6.39 | 3.00 | 5.00 | |
| Jan-21 | | Insufficient Progress | 5.50 | 3.00 | 5.00 | |
| Feb-21 | | Insufficient Progress | 6.58 | 3.00 | 5.00 | |
| Mar-21 | | Insufficient Progress | 6.80 | 3.00 | 5.00 | |
| Apr-21 | | Insufficient Progress | 6.61 | 3.00 | 5.00 | |
| May-21 | | Insufficient Progress | 5.88 | 3.00 | 5.00 | |
| Jun-21 | | Insufficient Progress | 7.58 | 3.00 | 5.00 | |
| Jul-21 | | Insufficient Progress | 6.30 | 3.00 | 5.00 | |
| Aug-21 | | Insufficient Progress | 10.30 | 3.00 | 5.00 | |
| Sep-21 | | Lagging | 5.00 | 3.00 | 5.00 | |
| Oct-21 | | Monitoring/No Info | 3.00 | 5.00 | ||
| Nov-21 | | Monitoring/No Info | 3.00 | 5.00 | ||
| Dec-21 | | Monitoring/No Info | 3.00 | 5.00 | ||
| Jan-22 | | Monitoring/No Info | 3.00 | 5.00 | ||
| Feb-22 | | Monitoring/No Info | 3.00 | 5.00 | ||
| Mar-22 | | Monitoring/No Info | 3.00 | 5.00 | ||
| Apr-22 | | Monitoring/No Info | 3.00 | 5.00 | ||
| May-22 | | Monitoring/No Info | 3.00 | 5.00 | ||
| Jun-22 | | Monitoring/No Info | 3.00 | 5.00 | ||
| Jul-22 | | Monitoring/No Info | 3.00 | 5.00 | ||
| Aug-22 | | Monitoring/No Info | 3.00 | 5.00 | ||
| Sep-22 | | Monitoring/No Info | 3.00 | 5.00 |
Data Source Details & Calculation Information |
Departments will submit a PeopleSoft Form Request when the City Secretary Contract has been finalized, so that the Peoplesoft contract can be created. By utilizing the Forms Query in Peoplesoft, purchasing will be able to monitor the number of days between form request and contract completion.
Path: (PeopleSoft Financials, Reporting Tools Query) Z_PO_FORMS_LIST
Submitted Date - Contract Approved Date = # of days, then Calculate Average from total days subtracting weekends and holidays.
Performance Liaison |
| MG | Michelle Green (FMS-Financial Management Systems) |
Input Method |
Is this measure a KPI? |
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Comparative Data |
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Performance Liaison Notes |
Administrator Notes |