| WRMC Use DaysPE-Public Events |
Analysis | |
Measure Definition & Importance |
Use Days is defined as any area in the facility, buildings or grounds occupied for any activity (i.e. On a Sunday there is a Luncheon in a Meeting Room-1 Use Day; Car Show in Exhibit Hall-1 Use Day; Move in for a Horse Show in Arena-1 Use Day= (3) Use Days for Sunday). The WRMC Director of Sales (currently David Reeves) is responsible for scheduling long-term bookings for at least five years in advance. This includes many events with multi-year contracts and a few that always have five years under contract. Once those event dates are confirmed, annual repeat events are scheduled on the same or similar corresponding dates as previous years. The Director of Sales will target potential open date periods 3-5 years in advance and pursue large equestrian events to best fit the period with the goal of maximizing revenues and use of facilities. Within the fiscal year, the Sales team collectively pursue events to fill available space and dates. It is not necessarily the goal of the division to hold more events, yet more so, to hold higher level and/or larger events to better benefit the department and City. The Director of Sales identifies need dates at WRMC. Special effort and consideration is given to fill these dates.
Use Days (WRMC) |
Service Areas |
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PE.1.3 Business Development (WRMC) (ARCHIVE)
PE-Public Events
Attachments |
Measure Data | Last Calculated 2 months ago |
| Period |  | Status | Use Days | Previous FY Use Days | Overall Target | High Variance (FY Target) | Low Variance | FYTD Cumulative Total |
|---|---|---|---|---|---|---|---|---|
| Aug-16 | | Monitoring/No Info | 132.00 | 132.00 | ||||
| Q1-FY2017 | | On Target | 836.00 | 777.00 | 650.00 | 520.00 | 836.00 | |
| Q2-FY2017 | | On Target | 1,045.00 | 861.00 | 650.00 | 520.00 | 1,881.00 | |
| Q3-FY2017 |  | Lagging | 611.00 | 532.00 | 650.00 | 520.00 | 2,492.00 | |
| Q4-FY2017 | | On Target | 788.00 | 567.00 | 650.00 | 520.00 | 3,280.00 | |
| Q1-FY2018 | | On Target | 830.00 | 836.00 | 650.00 | 520.00 | 830.00 | |
| Q2-FY2018 | | On Target | 982.00 | 1,045.00 | 650.00 | 520.00 | 1,812.00 | |
| Q3-FY2018 | | On Target | 764.00 | 611.00 | 650.00 | 520.00 | 2,576.00 | |
| Q4-FY2018 | | On Target | 801.00 | 788.00 | 650.00 | 520.00 | 3,377.00 | |
| Q1-FY2019 | | On Target | 911.00 | 830.00 | 650.00 | 650.00 | 520.00 | 911.00 |
| Q2-FY2019 | | On Target | 1,059.00 | 982.00 | 650.00 | 650.00 | 520.00 | 1,970.00 |
| Q3-FY2019 | | On Target | 851.00 | 764.00 | 650.00 | 650.00 | 520.00 | 2,821.00 |
| Q4-FY2019 | | On Target | 783.00 | 801.00 | 650.00 | 650.00 | 520.00 | 3,604.00 |
| Q1-FY2020 | | On Target | 893.00 | 911.00 | 650.00 | 800.00 | 640.00 | 893.00 |
| Q2-FY2020 | | Lagging | 895.00 | 1,059.00 | 650.00 | 950.00 | 760.00 | 1,788.00 |
| Q3-FY2020 |  | Insufficient Progress | 281.00 | 851.00 | 650.00 | 750.00 | 600.00 | 2,069.00 |
| Q4-FY2020 | | On Target | 700.00 | 783.00 | 650.00 | 700.00 | 560.00 | 2,769.00 |
| Q1-FY2021 | | On Target | 820.00 | 893.00 | 800.00 | 640.00 | 820.00 | |
| Q2-FY2021 | | Insufficient Progress | 537.00 | 895.00 | 950.00 | 760.00 | 1,357.00 | |
| Q3-FY2021 | | Monitoring/No Info | 281.00 | 750.00 | 600.00 | 1,357.00 | ||
| Q4-FY2021 | | Monitoring/No Info | 700.00 | 700.00 | 560.00 | 1,357.00 | ||
| Q1-FY2022 | | Monitoring/No Info | ||||||
| Q2-FY2022 | | Monitoring/No Info | ||||||
| Q3-FY2022 | | Monitoring/No Info | ||||||
| Q4-FY2022 | | Monitoring/No Info |
Data Source Details & Calculation Information |
The division's Sales team tracks Use Days for each event in the "Statistics" tab for that event in the department's Event Business Management System (Ungerboeck). The statistics are totaled and reported with the variance shown based on the previous year, with an explaination as to why there might be a variance. Event statistics reports are given to the department's two performance liasions to be added to the ClearPoint Data spreadsheet and are entered onto a monthly and quarterly Excel spreadsheet kept in the Sr. Admin. Assitant's Documents Library Statistics folder. The ClearPoint data excel spreadsheet is kept on the ClearPoint data (\\opendata) (U:) and hard copies of the reports are kept in a current FY Quartely binder.
Based on the target for the Fiscal Year, numbers are broken down quarterly for anticipated Use Days.
Actual Quarterly Use Days of Current Fiscal Year is compared to Actual Quarterly Use Days of the Previous Fiscal Year
Low Variance=High Variance-20%
Data Owner |
Target Type |