SCORECARD: 12-month Rolling Status

CSO-City Secretary's Office
Divisions Service Areas Measures Reporting Frequency Series Name Series Status Analysis
Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21
1. City Secretary
On Target
CSO.1.1 Elected/Appointed Official Management
Monitoring/No Info
*90% of City Council presentation materials available on Granicus system within 4 days of meetings.
Monthly-FY
Actual
FYTD Actual
Monitoring/No Info
*Scan 5,000 documents into Laserfiche annually.
Monthly-FY
FYTD Actual
# scanned
Monitoring/No Info
*95% of City Council & Corporation Board meeting minutes finalized within 4 days of meetings.
Monthly-FY
Actual
FYTD Actual
Monitoring/No Info
90% of contracts processed/scanned/indexed/filed within 4 days of receipt.
Monthly-FY
Actual
FYTD Actual
On Target
CSO.1.2 Legislative Document Management
Monitoring/No Info
*80% of Ordinances & Resolutions processed within 5 days of Council meeting.
Monthly-FY
Actual
FYTD Actual
Monitoring/No Info
*90% of contracts processed/scanned/indexed/filed within 4 days of receipt.
Monthly-FY
Actual
FYTD Actual
On Target
CSO.1.3 Public Information
Monitoring/No Info
*Process Public Information Requests within 6.5 business days (median)
Monthly-FY
Actual
7.50
6.30
6.50
5.80
6.60
11.70
Monitoring/No Info
85% of public information request liaisons are current with training requirements.
Semi-Annually-FY
Actual
 
 
 
 
 
96.58%
 
 
 
 
 
Not Defined
*# of Public Information Requests processed
Monthly-FY
FYTD Actual
1,187.00
2,319.00
3,556.00
4,836.00
6,056.00
7,670.00
8,962.00
10,281.00
12,289.00
14,317.00
16,202.00
18,122.00
# processed
1,187.00
1,132.00
1,237.00
1,280.00
1,220.00
1,614.00
1,292.00
1,319.00
2,008.00
2,028.00
1,885.00
1,920.00
YOY Comparison
-301.00
-72.00
-35.00
-418.00
-289.00
274.00
400.00
330.00
856.00
958.00
935.00
616.00
2. Records & Information Management
Monitoring/No Info
CSO.2.1 Information Inventory, Retention, & Disposition
Insufficient Progress
*Destroy 8,000 cubic feet of records according to legal process.
Monthly-FY
FYTD Actual
75.00ft3
452.20ft3
958.20ft3
1,185.30ft3
1,376.50ft3
1,629.90ft3
2,663.10ft3
3,017.60ft3
3,301.40ft3
3,391.70ft3
4,130.80ft3
4,546.00ft3
Monthly Total
75.00ft3
377.20ft3
506.00ft3
227.10ft3
191.20ft3
253.40ft3
1,033.20ft3
354.50ft3
283.80ft3
90.30ft3
739.10ft3
415.20ft3
DI
0.00
0.00
0.00
0.00
0.00
36.00
0.00
0.00
0.00
0.00
0.00
0.00
Not Defined
Increase the number of city divisions using LaserFiche to store and provide access to their records/documents
Annual-FY
Actual